Part-Time Gate & Scale House Coordinator

Sharp Business Management; Cleveland (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Coalition is seeking a Gate & Scale House Coordinator to greet, announce and dispatch truck and trailers, operate the scale, and manage related paperwork. The role includes communicating with planning, procurement, and logistics, and ensuring accuracy of weights and records.

The position requires strong communication, organization, and proactive problem-solving, with experience in ERP/NetSuite and MS Office. On-site work in a manufacturing/ distribution setting.

Qualifications

• High school diploma or GED (required).
• 2–4 years related experience and/or training.
• NetSuite or ERP experience preferred.
• MS Office including Teams and Excel.
• Excellent communication skills.
• Critical thinking and analytical mindset.
• Proactive and organized work style.

Responsibilities

• Inbound/Outbound paperwork management: collect endorsements, ensure delivery numbers, manage CoA, BOL, SDS, and scan transmit to departments.
• Inbound/Outbound traffic flow communication: monitor schedules, announce arrivals, provide real-time status, update truck logs, dispatch drivers.
• Truck weight tickets: ensure trucks are weighed correctly and documents weights.
• Scale house management: operate main gate using phone/app, maintain cleanliness and stock in scale house.

Skills

Attention to detail

Excellent communication

Proactive

Organized

Critical thinking

Education

High school diploma or GED

Tools

NetSuite

ERP software

MS Office (Teams & Excel)

Job description

Description

Coalition is a group of chemical companies working together to solve real-world problems for customers across a wide range of industries. We operate under two main brands: Mission Chemical, which focuses on chemical distribution and logistics, and Element Chemicals, which specializes in chemical manufacturing and custom blending.

At every level, we lead with our values:

• Start with the Customer - We focus on solving problems through a consultative approach, staying flexible and putting people first - both inside and outside the company.
• Care Personally, Challenge Directly - We show respect, listen with intent, and create space for honest conversations that help us grow as individuals and as a team.
• Level Up - We bring a mindset of growth, take initiative, and push ourselves to keep improving - because better every day is how we succeed together.

We’re proud of the work we do—and the people we do it with.

The Opportunity

The Gate & Scale House Coordinator is responsible for greeting, announcing and dispatching truck & trailers into and out of the facility. The positions will operate the scale and document incoming and outgoing weights as well as manage associated paperwork. Duties may include using radio, telephone, or computer to transmit information, paperwork and reports on work progress.

What You’ll Do

Inbound/Outbound Paperwork Management

• Collect all necessary endorsement paperwork from drivers
• Accuracy of Delivery Numbers, Purchase Order & Sales Order
• Outbound documentation management (CoA, BOL, SDS)
• Scan & transmit paperwork to the appropriate departments and groups, including Warehouse, Production, and Customer Service

Inbound/Outbound Traffic Flow Communication

• Proactively monitoring IB/OB delivery schedule and communicating delays or issues to the Planning & Procurement and/or Logistics group as necessary
• Announce arrivals to production operators and warehouse personnel and provide real-time status updates on the production schedule
• Manage real-time accuracy of the truck log
• Dispatch all drivers to the correct location as instructed
• Professionally work with drivers on a day-to-day basis as the initial onsite contact
• Communicate company PPE requirements and safety regulations to all visitors entering the facility, including drivers and contractors

Truck Weight Tickets

• Perform necessary steps to ensure all inbound/outbound trucks are weighed properly, moving trucks through the scale in a timely manner
• Document incoming and outgoing weights

Scale House Management

• Manage main gate operation using company phone and Gate App
• Maintain general cleanliness and stocking supplies in scale house

Requirements

What Makes You Successful in This Role

• High school diploma or general education degree. (GED)
• Two - four years related experience and/or training.
• NetSuite or ERP experience, preferred
• MS Office including Teams & Excel
• Excellent Communication skills
• Critical Thinking Skills
• Proactive, Organized, Analytical

Why Join Coalition?

At Coalition, you're not just taking a job-you're joining a culture. You’ll have the opportunity to grow, contribute to something bigger, and be surrounded by people who live our values. We’re committed to development, safety, and long-term success for every employee.

Coalition is proud to be an Equal Opportunity Employer.