Part-Time Front Desk & Visitor Experience — Afternoons

Quad/Graphics; Sussex (WI); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Holidays

Job summary

Quad/Graphics seeks a friendly and professional Receptionist to be the frontline ambassador at our Corporate Headquarters. The role manages the front entrance, main phone line, and light administrative tasks with a focus on hospitality and confidentiality.

You will greet executives, clients, vendors, and visitors, direct calls, handle mail, and support various administrative duties in a fast-paced office environment during afternoon hours, approximately 20 hours per week.

Qualifications

• High school diploma or equivalent required.
• Ability to work approximately 20 hours per week during standard business hours, Monday–Friday, afternoons.
• Strong customer service, interpersonal, and verbal communication skills.
• Polished, professional, and welcoming presence in a highly visible role.
• Ability to work independently, manage multiple priorities, and follow through on commitments.
• Basic proficiency with phone systems, office equipment, email, and computer applications.
• Maintain confidentiality and exercise good judgment in sensitive situations.

Responsibilities

• Warmly welcome and assist executives, employees, clients, visitors, guests, vendors, and other members of the public in person and by telephone.
• Create a professional, inclusive, and hospitable first impression reflecting Quad’s brand, culture, and values.
• Answer and manage the Corporate Headquarters main phone line and direct calls to the appropriate person or location.
• Coordinate with reception or front-desk contacts at other Quad locations to support consistent communication and coverage.
• Sort, distribute, and prepare mail and deliveries; format and distribute materials throughout the facility.

Skills

Customer service

Verbal communication

Attention to detail

Multitasking

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Teams

Outlook

Job description

Quad/Graphics seeks a friendly and professional Receptionist to be the frontline ambassador at our Corporate Headquarters. The role manages the front entrance, main phone line, and light administrative tasks with a focus on hospitality and confidentiality.

You will greet executives, clients, vendors, and visitors, direct calls, handle mail, and support various administrative duties in a fast-paced office environment during afternoon hours, approximately 20 hours per week.