Part-Time Front Desk & Office Operations Coordinator

Alter Domus; Town of Carmel (NY); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Alter Domus Academy

Flexible holidays

Birthday day off

Employee Share Plan

Job summary

Alter Domus Carmel US is seeking a Part-Time Office Coordinator to be the welcoming face for visitors and to support the Facilities and Office Support teams. The role covers front desk reception, mail and shipping, meeting coordination, onboarding, and daily office operations in a fast-paced environment.

The ideal candidate has at least 2 years of customer service experience, excellent communication, and solid Microsoft Office proficiency; the schedule is three days on site (Tue-Thu) from 8:30am

Qualifications

• At least 2 years of experience in a customer service or professional office environment.
• Responsive, friendly, professional, and proactive communication.
• Excellent written and verbal communication skills; high proficiency in Microsoft Office.
• Ability to visit multiple office areas and run errands locally.
• Deadline-driven with strong attention to detail.
• Ability to quickly learn new concepts in a fast-paced team.

Responsibilities

• Reception and Front Desk: Manage the reception desk, greet visitors, sign in guests, and direct them appropriately.
• Answer calls professionally, provide assistance, and transfer to the right department.
• Support an office with day-to-day administrative needs for 50+ employees.
• Mail, Packages, and Shipping: Sort mail, log inbound packages, and coordinate outbound shipments.
• Office Operations and Facilities: Maintain clean/stocked spaces and report maintenance needs.
• Meeting and Event Support: Coordinate meeting setup, catering, and logistics.
• New Employee Onboarding: Welcome hires, prep workspaces, and coordinate with HR/IT.
• Reporting Relationship: Reports to Manager of Office Support Services; collaborate with HR/IT.

Skills

Customer service

Office administration

Microsoft Office

Data entry

Communication

Attention to detail

Organizational skills

Multitasking

Job description

Alter Domus Carmel US is seeking a Part-Time Office Coordinator to be the welcoming face for visitors and to support the Facilities and Office Support teams. The role covers front desk reception, mail and shipping, meeting coordination, onboarding, and daily office operations in a fast-paced environment.

The ideal candidate has at least 2 years of customer service experience, excellent communication, and solid Microsoft Office proficiency; the schedule is three days on site (Tue-Thu) from 8:30am