Part-Time Office Concierge & Facilities Coordinator

Alter Domus; Carmel (IN); On-site; USD 22,000 - 33,000; Part time

Benefits offered by this job

Birthday day off

Flexible holidays

Career development

Employee assistance

Job summary

Alter Domus in Carmel, Indiana, is seeking a Part Time Office Coordinator to be the face of the office, manage the front desk, and contribute to Facilities. This role supports financial oversight and internal projects, requiring organization, proactivity, and the ability to juggle multiple responsibilities with a positive attitude.

The position is on-site three days per week (Tuesday to Thursday), 8:30am–5:30pm.

Qualifications

• 2+ years in a customer service or professional office setting.
• Strong written and verbal communication with professional presence.
• Accurate data entry and proficient use of Microsoft Office Suite.

Responsibilities

• Manage reception and greet visitors, directing them to the right location.
• Handle calls, messages, and assist colleagues as needed.
• Support an office of 50+ employees with daily administrative tasks.
• Sort and distribute mail and packages; coordinate shipments.
• Maintain clean and presentable front desk and meeting spaces.
• Coordinate meeting setups, catering, and office events.
• Assist with onboarding new hires and liaison with HR, IT, and hiring managers.

Skills

Customer service

Proactive communication

Data entry

Microsoft Office

Tools

MS Word

Excel

MS Teams

Outlook

Job description

Alter Domus in Carmel, Indiana, is seeking a Part Time Office Coordinator to be the face of the office, manage the front desk, and contribute to Facilities. This role supports financial oversight and internal projects, requiring organization, proactivity, and the ability to juggle multiple responsibilities with a positive attitude.

The position is on-site three days per week (Tuesday to Thursday), 8:30am–5:30pm.