Part-Time Fleet Compliance & Maintenance Coordinator

ZipRecruiter; Washington (District of Columbia); Remote; USD 40,000 - 70,000; Part time

Job summary

An established industry player is seeking a detail-oriented Fleet Compliance and Maintenance Coordinator to ensure the safety and efficiency of their fleet. This part-time role offers flexibility, allowing you to work remotely or in-office as preferred. You will manage crucial compliance documentation, coordinate inspections, and oversee maintenance activities. Your strong organizational skills and trucking industry knowledge will be vital in keeping operations running smoothly. Join a respected organization that values your contributions and offers a competitive salary along with a range of benefits, all while supporting the vital trucking industry.

Benefits

Competitive salary and benefits package

Flexible hybrid work schedule

Education assistance

Various retirement plans with employer match

Medical, dental & vision benefits

HSA/HRA plans with employer contributions

FSA plan

Qualifications

• 2+ years of experience in the trucking industry is required.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Manage compliance documentation and track vehicle certifications.
• Coordinate inspections and maintenance for fleet efficiency.

Skills

FMCSA compliance knowledge

Fleet management experience

Safety and compliance experience

Microsoft Office Suite proficiency

Strong organizational skills

Time management

Attention to detail

Ability to work independently

Collaboration skills

Tools

Fleetworthy software

Solera

Platform Science

Job description

Job Description

Are you an organized professional with a passion for trucking and fleet management? The American Trucking Associations is seeking a Part-Time Fleet Compliance and Maintenance Coordinator (Coordinator) to help ensure that our fleet of company vehicles remains safe, compliant, and efficient.

This role is perfect for a highly organized professional with a strong knowledge of trucking and the trucking industry, attention to detail, and a knack for managing schedules and documentation. This position also requires the ability to collaborate with schedulers, drivers, and service providers to keep the fleet running efficiently.

The Coordinator will work 15 to 20 hours per week. There may be opportunities to work additional hours some weeks, as needed and available. This position is fully remote, unless the Coordinator prefers to work partially or fully in-office.

This position has no supervisory or budgetary responsibilities.

Key Responsibilities

Fleet Compliance & Documentation

• Manage and track medical certificates, Commercial Driver’s Licenses (CDLs), and Driver Qualification Forms.
• Prepare and submit Monthly and Quarterly Fuel Tax Filings (1 hour per quarter).
• Oversee International Registration Plan (IRP) renewals, including DMV visits as needed.
• Ensure all required paperwork is up-to-date and accurate for each truck in the fleet.
• Verify that all drivers submit their 7-Day Statements after events.

Inspections

• Schedule and coordinate state truck inspections, ensuring trucks are available within the appropriate state.
• Arrange DOT tractor and trailer inspections at approved locations at least once per year.
• Work with the scheduler to avoid conflicts with event schedules.

Maintenance Coordination

• Regularly review Driver Vehicle Inspection Reports (DVIR) from Electronic Logging Devices (ELDs).
• Assess truck maintenance issues to determine if repairs can be handled internally or require external service.
• Coordinate with corporate partners for approvals before scheduling repair appointments.
• Research and select appropriate service locations for required repairs.
• Collaborate with the scheduler to minimize downtime and disruptions to event schedules.
• Obtain approval for repair costs before proceeding with repairs.
• Work with the scheduler and Captains to arrange the pick-up and drop-off of equipment.

Other duties as assigned.

Experience

• 2+ years of experience in the trucking industry required.
• Experience with safety and compliance is a plus.
• Experience with fleet management is a plus.
• Association experience is a plus.

Skills

• Familiarity with FMCSA compliance and federal motor carrier safety regulations.
• Experience with Fleetworthy software, Solera, and Platform Science is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, etc.).
• Strong organizational skills, time management, and attention to detail.
• Ability to work under tight deadlines while maintaining accuracy.
• Must be able to work independently as well as collaborate effectively within a team.

Why ATA?

ATA is the voice of the industry America depends on most to move our nation’s freight. We are a 90-year-old federation with state trucking association affiliates in all 50 states. We represent every sector of the industry, from LTL to truckload, agriculture, and livestock to auto haulers, and from large motor carriers to small mom-and-pop operations.

ATA offers:

• A competitive salary and benefits package
• Flexible hybrid work schedule
• Education assistance
• Various retirement plans with employer match
• Medical, dental & vision benefits at affordable cost
• HSA/HRA plans with employer contributions
• FSA plan

Applicants must be eligible to work in the United States. Please no third-party, agency responses, re-postings, calls or walk-ins. Relocation assistance is not provided. American Trucking Associations is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, or other protected veteran status.