Part-Time Finance Manager

Rockford Roasting Company

Rockford (IL)

On-site

USD 41,328 - 48,216

Part time

14 days+

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Job summary

A local small company in Rockford is seeking a part-time Finance Manager to maintain accurate financial records, ensuring compliance and support for broader financial functions. This role involves developing accounting systems, maintaining QuickBooks Online, preparing financial statements, and overseeing grant-related expenses. Candidates need to be highly organized, have at least 4 years of bookkeeping experience, and possess strong communication skills to thrive in a collaborative environment.

Qualifications

4+ years of bookkeeping or accounting experience, ideally in a grant-funded environment.
Highly proficient in QuickBooks Online and Excel.
Strong understanding of accounting principles (GAAP) and reconciliations.

Responsibilities

Develop and implement an efficient accounting system for financial reporting.
Maintain QuickBooks Online and manage accounts payable and receivable.
Prepare monthly financial statements and assist with grant budgeting.

Skills

Bookkeeping or accounting experience

QuickBooks Online

Excel

Accounting principles (GAAP)

Organizational skills

Communication skills

Time management

Job description

Job Summary We are seeking a seasoned, detail‑oriented and highly organized part‑time Finance Manager to join our team on a part‑time basis (15‑20 hours per week). This person will play an essential role in maintaining accurate financial records and ensuring financial compliance with applicable regulations while supporting broader finance functions.

This is an excellent opportunity for someone who enjoys working in a small company environment, is very organized and wants to make a direct impact on business operations.

Key Responsibilities

Develop and implement an efficient accounting system that integrates with payroll, expense tracking, reimbursement and financial reporting tools to ensure accurate grant billing and comprehensive reporting.
Maintain QuickBooks Online, including managing the chart of accounts and expense/revenue categories.
Provide full‑service accounts payable (AP) and accounts receivable (AR) including monthly grant billings.
Track and reconcile grant‑related reimbursable expenses across funding sources.
Oversee employee reimbursement and expense requests are processed in accordance with company policies.
Perform monthly reconciliation of bank statements, credit card and merchant payments and general ledger account reconciliations.
Prepare monthly financial statements.
Assist with agency and grant budgeting.
Collaborate with executive management, external accountants and tax professionals to provide financial statements and tax information as needed.
Manage distribution of year‑end 1099‑NEC forms to vendors and contractors.
Establish, document and maintain accounting control policies and procedures.
Evaluate current financial workflows and recommend improvements for greater accuracy and efficiency.
Monitor expenses and suggest cost‑saving measures.
Ensure accuracy, consistency, and integrity in all financial records and transactions.
Other duties as assigned.

Required Qualifications and Skills

4+ years of bookkeeping or accounting experience, ideally in a grant‑funded environment.
Highly proficient in QuickBooks Online and Excel.
Strong understanding of accounting principles (GAAP) and reconciliations.
Independently motivated with the ability to take on tasks and duties without immediate direction.
Ability to handle multiple tasks and duties simultaneously and independently.
Utilizes effective communication skills and demonstrates a sense of urgency.
Maintains discretionary practices and is tactful with sensitive and confidential business information.
Meticulous organizational and time management capabilities.
Friendly and professional demeanor, tactful when necessary.
Team player, working effectively with peers and supervisors to accomplish tasks.
A self‑starter with strong ownership mentality, resourcefulness and solutions oriented.