Part-Time Nonprofit Bookkeeper

Food System Innovations; Maine; Remote; USD 35,817 - 41,328; Part time

Job summary

A nonprofit organization is seeking an experienced Part-time Nonprofit Bookkeeper to support its Finance Department. This fully remote role involves bookkeeping duties in QuickBooks Online, assisting with month-end close activities, and maintaining data integrity. With a flexible schedule of 10–20 hours per week, this role is ideal for someone in the Eastern Time Zone. Candidates should possess strong nonprofit bookkeeping experience and must be detail-oriented. Compensation ranges from $26 to $30 per hour based on experience.

Qualifications

• 3+ years of nonprofit bookkeeping experience.
• Strong working knowledge of QuickBooks Online (QBO) and Bill.com.
• Experience with temporarily restricted fund accounting.

Responsibilities

• Assist with monthly close activities and account reconciliations.
• Prepare journal entries for payroll and expense classification.
• Support accurate tracking of grants and contributions.

Skills

Nonprofit bookkeeping experience

QuickBooks Online (QBO)

Attention to detail

Analytical accounting tasks

High-volume documentation work

Education

Associate's or Bachelor's degree in Accounting or related field

Tools

Bill.com

Job description

Position Overview

FSI seeks an experienced Part‑time Nonprofit Bookkeeper to support the Finance Department. Reporting to the Director of Finance & HR, this non‑exempt, fully remote role performs assigned bookkeeping and accounting support functions in QuickBooks Online (QBO) and supports accurate month‑end reporting.

FSI manages approximately $40 M in assets and processes $24–30 M annually in grants, expenses, and programmatic investments, including donated property, in‑kind contributions, stock gifts, and real assets. This role provides critical execution‑level support to ensure the accuracy, integrity, and audit‑readiness of those records.

Important note on system transition: FSI anticipates migrating to a new accounting system in the near future. This role will maintain continuity and data integrity in QBO during the transition period, then perform bookkeeping functions within the new system following implementation. Candidates should be comfortable with change, capable of adapting workflows, and willing to contribute actively to a successful migration. This is a meaningful added responsibility that is reflected in the compensation range.

Schedule & Flexibility

This is a part‑time role offering 10–20 hours per week with flexible scheduling coordinated within Eastern Time business hours. The position is well‑suited for professionals who can commit to a consistent, predictable schedule and maintain reliable availability during agreed‑upon hours—whether that’s structured around personal commitments, a second role, or other priorities. Reliability and consistency are as important as flexibility.

Key Responsibilities

Bookkeeping & Month‑End Close Support

• Assist with monthly close activities and reconciliation of bank, investment, PayPal and Bill.com accounts as assigned
• Support accounts payable (AP) and accounts receivable (AR) processing
• Assist with tracking grants, donations, and outgoing payments including international contractor payments

Nonprofit Accounting

• Prepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departments
• Support classification of expenses by functional expense category: Program Services, Management & General, and Fundraising
• Assist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted funds
• Support accurate tracking of donated property, in‑kind contributions, stock gifts, and other non‑cash assets as directed

Document Lifecycle Management (Bill.com > QBO)

• Retrieve payment confirmations, check copies, and vendor information from Bill.com
• Locate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entries
• Follow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trail
• Flag incomplete documentation and coordinate follow‑up with employees as needed

Credit Card Reconciliation

• Review and match expense receipts to company credit card transactions, verifying payee, date, and amount with absolute accuracy
• Attach verified receipts to the appropriate transactions in the accounting system
• Identify and escale missing or inconsistent documentation

System Transition Support

• Maintain accurate records and data integrity in QBO through the migration period
• Assist with reconciliation efforts and data validation during transition
• Perform assigned bookkeeping functions within the new system following implementation

Communication & Accountability

• Escalate discrepancies, missing documentation, or inconsistencies to the Director of Finance & HR promptly
• Maintain a clear and traceable digital audit trail
• Provide regular updates on completed work and outstanding items
• Adhere strictly to established SOPs and internal controls

Location & Employment Eligibility

This position is fully remote and open to candidates located within the Eastern Time Zone. FSI is currently able to employ individuals in Maine, New York, Maryland, and North Carolina. Employment is contingent upon FSI's ability to lawfully employ the selected candidate in their state of residence.

FSI participates in E‑Verify and will provide the federal government with information from each new employee's Form I‑9 to confirm work authorization. All new hires must be authorized to work in the United States and must complete Form I‑9 employment eligibility verification upon hire. FSI does not sponsor employment visas at this time.

Our Commitment to Inclusion and Equal Opportunity

FSI believes that a wide range of perspectives, experiences, and backgrounds strengthens our organization and advances our mission. We are committed to fostering a workplace culture grounded in respect, professionalism, collaboration, and equal opportunity.

FSI is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local law. We welcome and encourage applicants from diverse backgrounds and lived experiences to apply.

Requirements

Job Requirements

• 3+ years of nonprofit bookkeeping experience
• Strong working knowledge of QuickBooks Online (QBO) and Bill.com
• Experience with temporarily restricted fund accounting and functional expense classification
• Familiarity with journal entries for payroll allocation, fringe benefits, and multi‑department cost center coding
• Experience supporting month‑end close processes
• Strong attention to detail with the ability to identify minor discrepancies in dates, amounts, reference numbers, or payee information
• Comfortable performing both analytical accounting tasks and high‑volume documentation work with sustained focus
• Reliable high‑speed internet connection; company computer will be provided
• Candidate must be located and able to work in the Eastern Time Zone

Preferred

• Experience in a small or mid‑sized nonprofit organization
• Audit support experience
• Familiarity with non‑cash asset recording (in‑kind donations, stock gifts, donated property)
• Experience supporting or participating in an accounting system migration
• Associate's or Bachelor's degree in Accounting or a related field

Benefits

Classification: Part‑time, Non‑Exempt Employee

Hours: 10–20 hours per week

Reports to: Director of Finance & HR

Hourly Pay Range: $26–$30 per hour

Actual compensation will be determined based on experience, skills, and internal equity, consistent with applicable federal and state pay transparency laws. Candidates with exceptional qualifications may be considered at the higher end of the range; strong foundational candidates may be considered at the lower end. This position is eligible for overtime pay in accordance with applicable law. Benefits eligibility, if applicable, will be discussed during the hiring process.