Part-Time Executive & HR Assistant (On-Site)

Fairweather, LLC; Hazard (KY); Hybrid; USD 25,000 - 39,000; Part time

Benefits offered by this job

Paid time off

Paid holidays

Job summary

Hope Clinic is seeking an Executive/HR Assistant to provide high-level executive and HR support to the CEO and CHRO, ensuring clear communication, organization, and follow-through. The role combines administrative duties with HR responsibilities to help our mission-driven team operate smoothly.

This on-site, part-time position (about 20 hours per week) includes coordinating meetings, onboarding, minutes, calendar management, data entry, and file maintenance, with emphasis on discretion,

Qualifications

• BA preferred and nonprofit experience is a plus.
• Experience in executive or higher-level administrative support.
• Strong discretion and ability to handle confidential information.

Responsibilities

• Prepare agendas, documents, and materials for meetings and trainings.
• Prepare materials for board meetings, including reports and agendas when requested.
• Prepare weekly leadership team agenda (Excel) prior to meetings.
• Schedule and manage CEO calendar for development, campaigns, church relations, and board events.
• Maintain organizational calendar and communicate updates via Team Check-In and SharePoint.
• Organize the administrative area and staff mailboxes.
• Attend meetings and take minutes as requested.
• Coordinate meetings and events, handling logistics (location, tech, food, etc.).
• Act as liaison for CEO with Board of Directors.
• Process onboarding paperwork, background checks, I-9s, and personnel file setup.
• Maintain electronic personnel files and HRIS data entry.
• Track licensure, certifications, and required trainings.
• Support benefits administration and open enrollment.

Skills

Discretion

Emotional intelligence

Confidentiality

Communication

Organization

Tech proficiency

Adaptability

Education

BA preferred

Tools

Excel

SharePoint

Job description

Hope Clinic is seeking an Executive/HR Assistant to provide high-level executive and HR support to the CEO and CHRO, ensuring clear communication, organization, and follow-through. The role combines administrative duties with HR responsibilities to help our mission-driven team operate smoothly.

This on-site, part-time position (about 20 hours per week) includes coordinating meetings, onboarding, minutes, calendar management, data entry, and file maintenance, with emphasis on discretion,