Part-Time Executive Administrative Coordinator

Wake Forest University; Winston-Salem (NC); On-site; USD 34,000 - 48,000; Part time

Job summary

Wake Forest University is seeking a Part-Time Administrative Coordinator to provide high‑level administrative, scheduling, and logistical support to the President Emerita. Working approximately 20 hours per week, you will manage the calendar, travel arrangements, correspondence, and general office operations with discretion.

This role operates at a part‑time capacity, ensuring engagements align with university priorities while maintaining flexibility.

Qualifications

• Bachelor’s degree preferred; relevant experience may substitute.
• Minimum of 3 years of executive or senior‑level administrative experience.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities independently.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Manage the President Emerita’s calendar, including meetings, events, and virtual appointments.
• Coordinate internal and external requests, prioritizing commitments.
• Arrange meeting logistics and distribute relevant information.
• Monitor scheduling conflicts and adjust as needed.
• Maintain records of upcoming commitments and follow‑ups.
• Arrange travel including flights, lodging, and itineraries.
• Draft, proofread, and distribute routine correspondence.
• Coordinate office operations and process invoices or reimbursements.
• Assist with event logistics and materials for meetings and special projects.
• Support short‑term projects with task tracking and coordination.

Skills

Executive support

Calendar management

Communication skills

Discretion

Multitasking

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Video conferencing platforms

Job description

Wake Forest University is seeking a Part-Time Administrative Coordinator to provide high‑level administrative, scheduling, and logistical support to the President Emerita. Working approximately 20 hours per week, you will manage the calendar, travel arrangements, correspondence, and general office operations with discretion.

This role operates at a part‑time capacity, ensuring engagements align with university priorities while maintaining flexibility.