Part Time Events Coordinator (HYBRID)

Complete Staffing Solutions; Boston (MA); Hybrid; USD 25,000 - 36,000; Part time

Job summary

Complete Staffing Solutions is seeking a part-time events coordinator to support university events from a remote setup, with occasional on-site presence in Boston for events. The role is an ongoing temporary assignment with a 20-hour-per-week schedule, Monday to Friday, offering flexibility around event timelines and responsibilities.

You will assist with invitations, RSVPs, name badges, and attendance, manage timelines and staffing plans, coordinate materials, and support post-event activities.

Qualifications

• Clear and professional communication with internal and external parties.
• Ability to learn new systems quickly and adapt when issues arise.
• Ability to create materials to boost event participation and online tracking.
• Familiarity with event life cycle for varying sizes.
• Ability to organize receipts, contracts, and related documents.

Responsibilities

• Support event planning and logistics, including invitations, RSVPs, name badges, and attendance tracking.
• Maintain event timelines, staffing plans, and event materials.
• Assist with planning meetings, briefings, and day-of activities.
• Coordinate event materials such as signage, gifts, and supplies.
• Provide administrative support with vendors, contracts, quotes, invoices, and permitting.
• Maintain vendor and event records and files.
• Assist with post-event surveys, attendance reporting, and follow-up.

Skills

Communication

Learning agility

Materials creation

Event lifecycle

Documentation

Job description

University hiring for part time events coordinator

MUST be available to go onsite to Boston occasionally for events
Otherwise fully remote
Assignment: ongoing temp
Schedule: 20HPW, flexible M-F

Responsibilities:

• Support event planning and logistics, including invitation lists, RSVPs, name badges and attendance tracking.
• Maintain event timelines, task lists, staffing plans, and event materials.
• Assist with event planning meetings, briefings, and day-of event activities.
• Coordinate event materials, including signage, gifts, awards, and other supplies.
• Provide administrative support with vendors, external partners, contracts, quotes, invoices, and permitting.
• Maintain vendor and event-related records and files.
• Assist with post-event surveys, attendance reporting, and follow-up activities.

Skills & Qualifications:

• Ability to communicate clearly and professionally with internal and external parties to establish event needs and supports
• Able to learn new systems quickly and is able to think critically if something arises
• Ability to create materials geared toward increasing event participation comfortability with online systems for tracking project flows, registration, etc.
• Experience with event support and a general understanding of the event life cycle for various event sizes
• Ability to organize and collect necessary documentation (receipts, contracts, etc)