Onsite Event Support Assistant (Part-Time) - Cambridge

Beacon Hill Staffing Group; Cambridge (MA); On-site; USD 27,000 - 38,000; Part time

Job summary

Beacon Hill Staffing Group is seeking a Temporary Part-Time Event Support Assistant to join our client’s team in Cambridge, MA. This 100% onsite role offers $23.50/hour, lasts 3-6 months with 20 guaranteed hours per week, and requires flexibility for longer event days and non-event adjustments.

The ideal candidate has event support experience, strong communication and organizational skills, and a basic understanding of the event lifecycle. Prior vendor relationships in the Boston area are a plus.

Qualifications

• General understanding of event lifecycles for events of varying sizes.
• Strong professional communication with internal teams, external parties and vendors.
• Excellent organizational skills and attention to detail.
• Ability to learn new systems quickly and think critically when unexpected situations arise.
• Comfortable using online systems for project tracking, registrations and workflows.
• Able to work well as part of a team.
• Flexibility to adjust working hours based on weekly event schedule.
• Must be comfortable working 100% onsite in Cambridge, MA.
• Familiarity with local vendors in the Boston/Cambridge area is a plus.

Responsibilities

• Assist with event planning, preparation, and day-of event support.
• Provide logistical support, coordinate with vendors, and track various phases of event planning.
• Communicate clearly with internal and external parties to establish event needs and support.
• Assist with event registration and check-in, mic-running during symposia, catering setup, and other day‑of needs.
• Support event preparation, including ordering swag and preparing agendas and materials.
• Create materials geared toward increasing event participation.
• Utilize online systems to track project workflows, registrations, and other event-related information.
• Organize and collect necessary documentation, including receipts and contracts.
• Work closely with the team to ensure events are properly organized and supported.
• Adjust schedule as needed to provide onsite support for events.

Skills

Event lifecycle understanding

Strong communication

Organization and detail oriented

Critical thinking

Team collaboration

Onsite availability

Vendor coordination

Job description

Beacon Hill Staffing Group is seeking a Temporary Part-Time Event Support Assistant to join our client’s team in Cambridge, MA. This 100% onsite role offers $23.50/hour, lasts 3-6 months with 20 guaranteed hours per week, and requires flexibility for longer event days and non-event adjustments.

The ideal candidate has event support experience, strong communication and organizational skills, and a basic understanding of the event lifecycle. Prior vendor relationships in the Boston area are a plus.