Part-Time Event Manager

George Mason University; Arlington (VA); On-site; USD 20,664 - 34,440; Part time

Benefits offered by this job

Tuition assistance

Supplemental retirement plan

Participation in Staff Senate

Discounts for employees

Job summary

A prominent educational institution in Arlington is seeking a Part-Time Event Manager to oversee various events and provide exceptional support to clients. Responsibilities include coordinating logistics, ensuring alignment with university policies, and maintaining client relationships. Candidates should have strong interpersonal skills, effective time management, and be able to work flexible hours, including evenings and weekends. Experience in event management and knowledge of relevant programs is preferred. The position also offers part-time employee benefits.

Qualifications

• Effective communication with diverse audiences.
• Ability to work evenings and weekends as needed.
• Experience in a fast-paced environment.

Responsibilities

• Coordinate and manage conferences and events.
• Provide logistical guidance to clients.
• Maintain documentation and event management systems.
• Troubleshoot challenges during events.
• Represent the campus with professionalism.

Skills

Outstanding verbal and interpersonal skills

Strong customer service skills

Time management skills

Organizational skills with high attention to detail

Ability to adapt and problem-solve

Education

High school graduate

Tools

Resource25 or other event management programs

Job description

Part-Time Event Manager

• Job ID: 10003523
• Location: Arlington, VA
• Classification: Part-Time / Hourly Wage
• Opening Date: Dec 1 2025

The Office of Events Management at George Mason University's Mason Square (Arlington) campus is ready to hire (as in immediately) a Part-Time Event Manager. Be part of a team of professionals who assist with the successful support and execution of conferences and events at the Mason Square Campus (Arlington). George Mason has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.

Wait, there's more. We offer some benefits to part-time employees. These benefits include tuition assistance, ability to contribute to a supplemental retirement plan, participation in the Staff Senate and wonderful discounts!

Responsibilities

You'll be responsible for the successful coordination and management of conferences, events, and other activities held at Mason Square (Arlington).

• Serves as the primary venue representative for clients throughout the full event lifecycle, providing expert guidance from initial planning through execution;
• Conducts site visits with prospective clients, advising on venue suitability, available services, and event possibilities;
• Supports clients in identifying event needs and translating them into detailed logistical plans, including room layouts, audiovisual requirements, parking, security, and catering;
• Provides clear and comprehensive logistical guidance to internal and external clients, including cost estimates and information on support services and university policies;
• Coordinates with internal partners – A/V services, facilities, security, parking, catering, and others – to ensure all event requirements are successfully communicated and executed;
• Maintains accurate documentation and updates event management systems with client information, event notes, timelines, and final arrangements;
• Provides on‑site event support as needed, ensuring smooth operations, issue resolution, and exceptional client experience;
• Monitors event plans and requests to ensure alignment with university policies and guidelines;
• Troubleshoots challenges as they arise, offering solution‑focused approaches to maintain seamless event operations;
• Represents the campus with professionalism, discretion, and a strong client‑service orientation at all times;
• Works with an incredible team, including the Senior Event Manager and Audio‑Visual Manager, to ensure event audio‑visual needs are understood and communicated to support staff;
• Assists in developing and improving event planning processes to enhance efficiency and client experience;
• Fosters long‑term client relationships, ensuring repeat engagement through exceptional service, proactive communication, and a deep understanding of client goals and expectations; and
• Responds with appropriate urgency, flexibility, courtesy, and good judgment to meet customer needs and resolve issues.

Required Qualifications

• Must be a high school graduate;
• Possess outstanding verbal and interpersonal skills and the ability to work effectively and efficiently with a diverse audience, including current university faculty and staff, alumni, donors, students, and the community at large;
• Possess strong customer service, time management and organizational skills with high attention to detail;
• Must be able to work a flexible schedule, including evenings and weekends;
• Must be able to work in a fast‑paced environment requiring adaptability and ability to problem‑solve.

Preferred Qualifications

• Experience with Resource25 or other event management scheduling programs;
• Knowledge of campus, executive conference center, or other event venues;
• Experience working in higher education.