Senior Event and Client Experience Manager
Virginia AG
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Benefits offered by this job
Job summary
George Mason University’s Facilities & Campus Operations department is seeking a Senior Event and Client Experience Manager to oversee event production, AV support, and on-site supervision for high-profile events at Mason Square. You’ll lead a team, drive training, and advance modernization with analytics and AI-enabled workflows.
You will collaborate with stakeholders, manage staff, and ensure exceptional client experiences while delivering strategic event services across campus.
Qualifications
- Bachelor’s degree in Business Administration, Communications, Hospitality, Event Management, or related field.
- 7–10+ years of executive event management experience in higher education or large venues.
- Experience with enterprise event systems (25Live, Cvent, Social Tables, or similar).
Responsibilities
- Provide strategic leadership and operational oversight for executive conferences and institutional events.
- Lead development and implementation of event management standards and procedures.
- Supervise professional and part-time event staff and ensure service standards.
- Develop training programs and assist with recruitment and training.
- Lead modernization efforts through AI-enabled reporting, workflows, and analytics.
Skills
Education
Tools
Job description
Department: Facilities & Campus Operations
Classification: Gen Admin Supv 1/Coord 1
Job Category:Classified Staff
Job Type:Full-Time
Work Schedule:Full-time (1.0 FTE, 40 hrs/wk)
Location: Arlington, VA
Workplace Type:Hybrid Eligible
Sponsorship Eligibility:Not eligible for visa sponsorship
Pay Band:04
Salary:Salary commensurate with education and experience
Criminal Background Check:Yes
George Mason University Facilities and Campus Operations ensures a quality physical environment supporting the mission of the university. We will be the technical and business experts of choice with the total trust and confidence of our students, faculty, and staff.
Ready to be part of George Mason's new campus, where you'll interact with high-profile clientele in an innovative ecosystem? You'll have
the chance to interact with the external community, students, staff, and more in this dynamic environment. If you're up to the challenge,
then we are ready to meet you.
We've got the work. Now, we need an additional team member to contribute to our busy environment. We want someone reliable and
who takes pride in their work. The Director of Administration and Operations, will trust and rely on you to get the job done.
George Mason’s Facilities & Campus Operations department is committed to providing a safe, functional, and clean community experience at the university. So, what’s in it for you?
- Lots of leave, including paid annual leave, paid holidays, paid sick leave, paid two-week winter break (please note – the break employees often receive during the holiday season is not regularly guaranteed and is subject to annual approval);
- Free tuition, up to 12 credit hours during the academic year, and professional development. Yes, you can earn a college education while earning a salary;
- Commuter Choice Transit Benefit;
- Virginia Retirement System Hybrid Plan; and
- Patriot Perks discounts to restaurants, events, and more!
- Health/dental/vision benefits; and
- Tuition-dependent benefit (restrictions apply).
The Senior Event and Client Experience Manager ensures all event production services are executed properly. In partnership with other members of the Mason Square Events team, and at the direction of the Senior Event and Production Manager, this position oversees the successful setup, operations, and oversight of all A/V equipment and event support resources for events held at Mason Square. The Senior Event and Client Experience Manager serves as the on-site supervisor during events, ensuring smooth execution and providing direct supervision of up to 15 support staff on the ground. In addition, the position will directly support high-profile and complex events to ensure excellence in service delivery. In partnership with the Senior Event and Production Manager, this role develops and implements relevant training programs and materials for event staff and assists with recruitment and training.
The Senior Event and Client Experience Manager will also lead modernization efforts through reporting, automation, AI-enabled workflows, and operational analytics that improve service delivery, increase efficiency, and inform strategic decision-making.
Executive Event & Conference Leadership:
- Provides strategic leadership and operational oversight for executive-level conferences, academic convenings, industry partnerships, presidential engagements, and institutional events;
- Leads development and implementation of event management standards, operating procedures, communication protocols, and service expectations;
- Serves as a leader for the event management pipeline to ensure consistent client experience, accountability, transparency, and operational execution;
- Establishes performance metrics and service benchmarks related to responsiveness, client satisfaction, operational effectiveness, revenue generation, and staff performance;
- Serves as senior advisor to clients and campus partners regarding event strategy, feasibility, logistics, scheduling, and execution;
- Leads post-event evaluation and continuous improvement initiatives informed by operational analytics and client feedback;
- Serves as the escalation point for complex client issues, operational challenges, and high-profile engagements;
- Partners with university stakeholders and external vendors to deliver seamless event experiences; and
- Develops executive briefings, readiness protocols, and run-of-show standards to ensure consistent delivery.
- Leads development and refinement of tiered event management service offerings aligned with client needs, operational capacity, and institutional priorities;
- Partners with the Director to design and market service packages and recharge methodologies, staffing assumptions, pricing models, and cost recovery strategies;
- Establishes annual revenue goals and identifies opportunities for expanded service offerings and premium support models;
- Develops forecasting tools and reporting frameworks that measure event complexity, staffing demand, service utilization, and operational performance;
- Manages dashboards and performance reporting to support staffing decisions, resource allocation, budgeting, and long-range planning;
- Partners with marketing and communications teams to develop and execute strategies that increase awareness, promote campus venues and services, and support client acquisition, engagement, and retention;
- Leads the development and integration of AI-assisted reporting, workflow automation, and operational modernization initiatives; and
- Partners with university stakeholders to establish, implement, and continuously improve operational standards, service models, and best practices that enhance consistency, efficiency, and the overall client experience.
- Provides leadership and performance oversight for professional and part-time event management staff;
- Establishes training, onboarding, and operational playbooks to support scalable and consistent service delivery;
- Fosters a culture of accountability, innovation, collaboration, and continuous improvement;
- Develops staffing recommendations aligned with service demand and organizational priorities; and
- Provides proactive coaching, mentorship, and performance management to foster accountability, address performance concerns, and drive continuous improvement.
- Bachelor’s degree in Business Administration, Communications, Hospitality, Event Management, or related field (or equivalent experience);
- Progressively responsible experience (typically 7–10+ years) in executive event management, conference operations, public relations, higher education events, or large-scale venue operations;
- Demonstrated experience managing executive-level, academic, governmental, or industry conferences;
- Experience supervising staff and leading complex operational workflows in a fast-paced environment;
- Strong experience in staffing strategy and operational planning;
- Experience with enterprise event systems (25Live, Cvent, Social Tables, or similar platform);
- Strong analytical, communication, and executive stakeholder management skills; and
- Demonstrated success establishing service standards, KPIs, operating procedures, and client experience frameworks.
- Master’s degree in related field;
- Professional certifications preferred (CMP, PMP, CTS, or related);
- Experience within higher education, conference centers, executive education, innovation districts, or public-private partnership environments;
- Experience implementing automation, AI-enabled workflows, business intelligence tools, or operational reporting solutions;
- Experience supporting executive-level or presidential events;
- Knowledge of university operational policies and event governance practices; and
- Project management skills, including budget oversight, facilities coordination, logistical planning, and event management.
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