Part-Time Event Logistics Associate (Temp)

The Ebell of Los Angeles; Los Angeles (CA); On-site; USD 28,000 - 34,000; Part time

Job summary

The Ebell of Los Angeles is seeking a Part Time Program Associate (Temporary) to support the Membership and Programs department during its peak programming season. This hands-on, fast-paced role covers planning and execution of multiple concurrent events, each with unique logistical and production needs, and requires careful attention to detail.

The ideal candidate is flexible, highly organized, and comfortable working across varied event formats.

Qualifications

• Prior event planning or event support experience required.
• Ability to plan and manage logistics across multiple venues.
• Experience using seating or event layout software (Aisle Planner or similar).
• Familiarity with Asana or other project management tools.
• Proficiency with Microsoft Office, including Outlook and Excel.

Responsibilities

• Assist with event scheduling, coordination, and day‑of logistics across multiple programs
• Create and manage event layouts, run‑of‑show documents, and gig sheets (Aisle Planner experience strongly preferred)
• Serve as a point of contact during event load‑in, execution, and breakdown
• Coordinate and schedule vendors, including security, A/V, and other event partners
• Prepare invoices and contracts for vendors and program partners
• Track event budgets, estimates, and expenses in collaboration with department leads
• Support production workflows and troubleshoot on‑site issues as they arise
• Ensure timelines, staffing, hospitality, and operational needs are met for each event

Skills

Organizational skills

Time management

Communication skills

Multitasking

Vendor coordination

Problem solving

Professional demeanor

Education

High School Diploma

Tools

Excel

Aisle Planner

Asana

Job description

The Ebell of Los Angeles is seeking a Part Time Program Associate (Temporary) to support the Membership and Programs department during its peak programming season. This hands-on, fast-paced role covers planning and execution of multiple concurrent events, each with unique logistical and production needs, and requires careful attention to detail.

The ideal candidate is flexible, highly organized, and comfortable working across varied event formats.