Part-Time Environmental Admin & Office Coordinator

Stantec; Monrovia (CA); On-site; USD 25,000 - 33,000; Part time

Job summary

Stantec is seeking an Administrative Assistant in Monrovia, CA to provide essential support to our Environmental Services team. This part-time role focuses on offering comprehensive administrative assistance across a range of projects and staff, while maintaining organized records and smooth office operations.

You will interact with engineers, scientists, and leadership, helping with onboarding, document management, scheduling, and general office coordination.

Qualifications

• Clerical experience or associate's degree or equivalent units in Office Administration.
• Minimum 3 years' experience, desired.

Responsibilities

• Provide administrative support for approximately 30 engineers and scientists.
• Perform reception duties; greet and direct visitors.
• Perform clerical tasks including data entry, filing, photocopying, scanning etc.
• Support onboarding logistics for new employees.
• Complete lab and office inspections.
• Electronic (SharePoint, server files) and hardcopy file management; manage tracking spreadsheets and databases.
• Proofread, format and PDF documents such as proposals, reports, specifications, meeting minutes, and client correspondence.
• Coordinate and schedule mail, deliveries, couriers; book meeting rooms and manage special requests.

Skills

Customer service

Organization

Attention to detail

Time management

Proactive attitude

Dependability

Punctuality

Flexibility to learn

Lifting 15-25 lbs

Education

Associate's degree in Office Administration

Tools

MS Office

Adobe Acrobat

Job description

Stantec is seeking an Administrative Assistant in Monrovia, CA to provide essential support to our Environmental Services team. This part-time role focuses on offering comprehensive administrative assistance across a range of projects and staff, while maintaining organized records and smooth office operations.

You will interact with engineers, scientists, and leadership, helping with onboarding, document management, scheduling, and general office coordination.