Receptionist/Office Assistant

Stantec; Los Angeles (CA); On-site; USD 49,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, vision plans

Paid holidays

Vacation and sick leave

Job summary

Stantec is seeking a friendly Receptionist/Office Assistant for our Los Angeles office. This full-time, in-office role supports front desk, administrative, and office coordination duties to create a positive experience for employees and visitors.

You will handle phones, scheduling, and general clerical tasks, maintain supplies, and assist with events, health & safety tasks, and archiving. Strong MS Office skills and reliability are essential.

Qualifications

• High school diploma required.
• Minimum of two years of related experience preferred.

Responsibilities

• Greet clients and visitors in a welcoming and professional manner.
• Assist with opening/closing the office and safety procedures.
• Handle incoming phone calls and direct to team members.
• Maintain clean and organized reception, conference rooms, and kitchen areas.
• Assist with new hire workstation setup and ordering of supplies.
• Coordinate office lunches, meetings, and events.
• Assist with booking rooms and travel arrangements.
• Perform data entry in Excel and RPM software and support reporting.

Skills

Greet clients

Front desk operations

MS Office (Word, Excel)

Time management

Communication skills

Education

High school diploma

2+ years related experience

Tools

MS Office

Phone system

Office equipment

Job description

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

We have an exciting opportunity for a Receptionist/Office Assistant to join our Los Angeles office.

We're looking for a friendly, organized, and proactive Receptionist/Office Assistant to play a key role in creating a positive experience for employees, clients, and visitors.

The successful candidate will support the smooth day-to-day operations of our growing office through front desk, administrative, and office coordination responsibilities.

This is a full-time, in-office position, Monday through Friday, 8:00 a.m.- 5:00 p.m.

Your Key Responsibilities

• Greet clients and visitors in a welcoming and professional manner.

• Assist with opening/closing the office and ensuring the safety procedures are followed.

• Handle incoming phone calls, directing and transferring calls to appropriate team members.

• Ensure reception area, conference rooms, and kitchen are kept clean and tidy, including loading and unloading of dishwasher daily and after each meeting.

• Assist with new hire workstation setup (connecting docking station, monitors, etc).

• Order business cards, access cards and marketing merchandise for new hires.

• Assist with organizing and setup/cleanup of office lunches, parties, potlucks, staff meetings, etc.

• Assist with booking hotel workstations, meeting rooms and meeting coordination.

• Assist with reports, letters, and other documents as needed including data entry task needed in excel, RPM software.

• Assist outside vendors and clients with AV equipment in conference rooms.

• Keep all office, kitchen, conference room and print room supplies properly stocked.

• Assist Health & Safety team as needed (ordering PPE, logging sign-in sheets, updating required posters, etc.).

• Assist with facility maintenance and cleaning related issues.

• Assist with archiving project records including scanning of large format drawings, liaising with records management teams as needed for file storage.

• Run office errands and make local deliveries when needed.

• Adhere to company policies and procedures.

• Perform general office duties including, but not limited to: - typing and formatting correspondence, data entry

• scheduling meetings

• booking travel

• organizing/maintaining office files

• receive, scanning and distribute incoming mail & packages

• processing and preparing mail and packages for shipment

• copying and scanning documents, files, plans, etc.

• processing invoices for coding/payment and tracking invoice payments

• Other office duties/special project/support as assigned.

Your Capabilities and Credentials

• Must have a positive can-do attitude with the willingness to step in and help wherever needed.

• Dependable and punctual.

• Demonstrated ability to handle multiple priorities and assignments.

• Good written and verbal communications skills.

• Excellent customer service skills.

• Excellent organizational skills and attention to detail.

• Flexibility to learn new skills.

• Strong analytical skills.

• Must be able to successfully work both collaboratively and independently.

• Proficient in MS Office including Word and Excel.

• Ability to lift 20 - 25 lbs (office supplies, cases of paper) when needed.

• Must have a good driving record and valid driver’s license.

Education and Experience

• High school diploma required.

• Minimum of two (2) years of related experience preferred.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Range:

Locations in WA, DC & Various CA, MA, VA Areas-$48,900.00 - $66,000.00 Annually

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location: United States | CA | Los Angeles
Organization: BC-2267 Shared Services-US Los Angeles CA
Employee Status: Regular
Management Level: Entry Level
Business Justification: Replacement
Travel: No
Schedule: Full time
Job Posting: 05/10/2026 02:10:58
Req ID: 1008145

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.