Part-Time Donor Data Entry Specialist

Talbot Hospice; Easton (MD); Hybrid; USD 17,000 - 25,000; Part time

Job summary

Paylocity in Maryland is seeking a Development Assistant to enter donor gifts and related data into the donor management system (DonorPerfect) with accuracy and confidentiality.

This part-time role (10-15 hours weekly) supports the development team with data entry, mailings, reporting, and file organization, while handling donor correspondence and maintaining meticulous records. Proficiency with Outlook, Excel and Word is expected.

Qualifications

• Two years of data-entry experience, preferably with donor management systems or CRMs.
• Proficiency with Microsoft Office applications.
• High school graduate or equivalent; two years of college preferred.

Responsibilities

• Provides support to the development department through data entry of all donor gifts into the donor management system (DonorPerfect).
• Assists donor relations through timely data entry, mail management, and system reporting.
• Generates regular correspondence to donors and maintains organized files and records.
• Maintains Excel spreadsheets and electronic files for the development department.
• Prepares in-house mailings for publications, events, and communications to donors.
• Prepares daily reports of donor gifts and verifies data accuracy using system reports.
• Maintains confidentiality of donor, patient, and organization information at all times.

Skills

Highly organized

Detail oriented

Data management

Education

High school diploma or equivalent

Two years college preferred

Tools

DonorPerfect

Microsoft Office

Job description

Description

JOB DESCRIPTION SUMMARY:

The development assistant is responsible for the timely and accurate entry of a variety of data including donor, patient and personnel, as needed, as well as various office-related tasks. This position is part-time with flexible hours (10-15 hours per week) during the regular workday of 8:00 am to 5:00 pm.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES:

1. Provides support to the development department through data entry of all donor gifts into the donor management system (DonorPerfect).

2. Assists the functions of all donor relations through timely and accurate data entry, mail management, and system reporting.

3. Generates regular correspondence to donors related to donor gifts, fundraisers, and events.

4. Maintains excel spreadsheets and organization of electronic files for the development department.

5. Prepares in-house mailings for seasonal publications, events, and general communication to donor base.

6. Prepares daily report of donor gifts and verifies accuracy of data entered through use of donor management system reports.

7. Maintains confidentiality of donor, patient, and organization information at all times.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

Requirements

POSITION QUALIFICATIONS:

1. At least two (2) years experience in data entry, preferably in donor management systems or customer relations management systems (CRMs).

2. Proficiency in Miscrosoft systems and office products.

3. Is a high school graduate or equivalent, two (2) years college preferred.

SKILLS REQUIRED:

1. Highly organized and detail-oriented

2. Ability to maintain accurate records

3. Experience and comfort with computer systems and office products, such as outlook, excel, word, and data management systems