Development Operations Associate (Part-Time)

Self Enhancement, Inc.; United States; On-site; USD 50,000 - 65,000; Full time

Job summary

Self Enhancement, Inc. is seeking a Development Operations Coordinator to support day-to-day fundraising operations, ensuring gift processing accuracy and donor data integrity.

You will assist in online giving, reporting, and reconciliation, helping fundraisers focus on cultivating relationships and securing philanthropic support. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities within a collaborative Development Team.

Qualifications

• Bachelor’s degree preferred.
• 1–3 years in nonprofit administration or fundraising operations.
• Excellent data entry, database management, and recordkeeping skills.
• Strong attention to detail and data accuracy.
• Proven experience with CRM databases, reports, and admin systems.
• Excellent written and verbal communication skills.

Responsibilities

• Gift Processing and Data Management: Enter donations, grants, meetings, and notes into the CRM; process online and offline gifts; generate acknowledgments and receipts; maintain donor records; conduct routine data upkeep.
• Online Giving and Reporting: Create and monitor online giving forms; build fundraising reports and dashboards; prepare recurring reports for staff and leadership; ensure consistency across reports and systems.
• Financial Reconciliation and Invoicing: Reconcile fundraising data with Finance; generate and send invoices for pledges and sponsorships; track payments and follow up on balances.
• Other Duties: Support fundraising campaigns and initiatives; perform other tasks as assigned.

Skills

Data entry

CRM management

Reporting

Attention to detail

Communication

Time management

Team collaboration

Confidentiality

Excel

Education

Bachelor's degree

Tools

Blackbaud Raiser’s Edge NXT

Job description

• The Development Operations Coordinator plays a critical role in supporting the day-to-day fundraising operations of Self Enhancement, Inc. (SEI). This position is responsible for processing gifts, maintaining accurate donor and funder records, administering online giving platforms, supporting financial reconciliation activities, and generating reports that help inform fundraising efforts. The Development Operations Coordinator helps ensure the integrity of SEI's fundraising data and systems while supporting timely donor stewardship and acknowledgment processes.
• The ideal candidate is highly organized, detail-oriented, and committed to accuracy. Working closely with the Development Team, this position provides the operational support necessary to maintain strong fundraising infrastructure and an excellent donor experience, allowing fundraisers to focus on cultivating relationships and securing philanthropic support.

Responsibilities:

Gift Processing and Data Management:

• Accurately entering information into the donor database (CRM), including donations, grants, meetings, and notes.
• Processing online and offline gifts (checks, credit cards, etc.).
• Generating gift acknowledgments and tax receipts in a timely manner.
• Maintaining the integrity and accuracy of donor records.
• Conduct routine database maintenance activities, including updating constituent information, identifying duplicate records, and supporting data-clean up efforts.
• Generating reports on fundraising activities and donor data.
• Maintaining file sharing system for the department.

Online Giving and Reporting:

• Create, manage, and monitor online giving forms and donation pages.
• Build and maintain fundraising reports and dashboards to track key performance indicators.
• Prepare recurring fundraising, donor, campaign, and pipeline reports for the Development staff, Executive leadership, and board or committee reporting needs.
• Ensure data accuracy and consistency across all reports, dashboards, and fundraising systems.

Financial Reconciliation and Invoicing:

• Perform regular reconciliation of fundraising and grant data with the Finance department, ensuring accurate financial reporting.
• Generate and send invoices to donors and sponsors for pledges, sponsorships, and other payment obligations.
• Track invoice payments and follow up on outstanding balances.

Other Duties:

• Support for fundraising-related campaigns, initiatives, or projects.
• Complete other duties as assigned.

Qualifications

• Bachelor's degree preferred.
• 1-3 years of experience in nonprofit administration, fundraising operations, database management, gift processing, customer service, or related field.
• Excellent data entry, database management, and recordkeeping skills.
• Strong attention to detail and commitment to data accuracy.
• Proven experience working with CRM databases, reports, and administrative systems.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and exercise discretion when handling donor and organizational information.
• Strong proficiency in Microsoft Office Suite, particularly Excel.

Preferred Qualifications:

• Experience with online giving or fundraising platforms.
• Experience supporting fundraising operations, donor stewardship, gift processing, or development administration.
• Knowledge of basic financial reconciliation or accounting practices.
• Experience with Blackbaud products, particularly Raiser's Edge NXT.