Part-Time Dispatch Support Coordinator

RUA; Ankeny (IA); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401k

Paid Time Off

Job summary

Ruan seeks a part-time on-site Dispatch/Customer Service role in Ankeny, IA. Schedule: Tuesday and Friday 4:00 PM–10:00 PM, plus every other Saturday/Sunday 7:00 AM–5:00 PM.

You will support central customer service and dispatch for multiple operations, update real-time data, and coordinate drivers and customers. Proficiency with DOT rules and MS Office is valued; strong communication and multitasking are essential.

Qualifications

• High School Diploma or GED or equivalent experience.
• 1–2 years of experience in transportation, dispatching, customer service, or related fields.
• Must be willing to work 12 hour shifts, weekends, and overtime.
• Must be dependable, reliable, and able to work in a fast paced environment.

Responsibilities

• Prepare and process real time data, update driver and dispatch information in real time.
• Respond to customer issues, update orders, and log information.
• Communicate regularly with operations about issues affecting service.
• Maintain an updated computer log of incidents and administrative duties.
• Assist operations staff and drivers with training materials.
• Perform other duties and special projects as required.

Skills

Communication

Organization

DOT knowledge

MS Office

Education

High School Diploma/GED

Tools

MS Office Suite (Word, Excel, Outlook)

Job description

This is a part-time position working onsite in Ankeny, IA.

Schedule: Tuesday & Friday 4:00 PM-10:00 PM.

Every other Saturday & Sunday 7:00 AM-5:00 PM.

Ruan presents a great opportunity within the new Extended Operations Center that is changing the way Ruan does their business. If you appreciate an alternating 3 or 4 day work week that provides lots of time off, then we have found your new home. Our team members will be trained to provide seamless support and business continuity to Ruan's operations team members and customers outside of traditional work hours and provide services that can be more efficiently completed by a centralized team in Des Moines.

Team members will provide central customer service and dispatch support for multiple operations throughout the Ruan network, including drivers, customers, maintenance and operations staff. Assign workload for available drivers, monitor product movements and resolve delivery and scheduling issues. Properly monitor, edit and update the Ruan transportation management systems to ensure all required operational data is accurately captured in a near real-time manner.

Responsibilities:

• Accurately prepare and process real time data including but not limited to maintaining driver activities in computer systems, driver hours of service, fuel inquiries and other required items. Responsible to update driver and dispatch information into dispatch system real time.
• Respond to customer issues, may include but not limited to looking up information, completing reports and updating orders, recording necessary information and responding to emails.
• Effectively communicate with operations on a regular and timely basis regarding issues impacting the customer and/or their service expectations and commitments.
• Record and maintain an updated computer log of incidences. Manage administrative and customer service responsibilities.
• Assist operations team members and drivers with training and resource material for standard operational processes and procedures as necessary.
• Perform other job related duties and special projects as required.

Requirements

Job Requirements/Minimum Qualifications:

Education: High School Diploma/GED or equivalent experience

Experience: 1-2 years' experience in Transportation, dispatching, customer service, or other related experience

• Requires excellent oral and written communication skills. Must be able to provide good customer service and problem solving abilities. Must be willing to work 12 hour shifts, weekends and be available to work overtime. Shift schedule: work 4 days off 3, work 3 days off 4. Must be dependable, reliable and able to work independently in a fast pace environment. Needs strong organizational, prioritization, and multitasking skills.
• Employee should have some knowledge in DOT rules and regulations.
• Strong computer skills including MS Office Suite (Word, Excel, Outlook) and ability to learn to work on various software required.

Benefits: Ruan provides benefits which include: Medical, Dental, Vision, Disability, Life, as well as 401k and Paid Time Off.