Part-Time Degree Audit & Records Assistant

City University of New York; New York, Northern (NY, KY); Hybrid; USD 22,000 - 31,000; Part time

Benefits offered by this job

Pension and benefits eligibility

Part-time schedule up to 20 hours/week

Job summary

John Jay College of Criminal Justice, part of the City University of New York, seeks a College Assistant (Hourly) in the Office of Registrar to assist with graduation operations, degree audits and student records. This is a part-time, up to 20 hours/week role with an hourly rate of $19.12.

Responsibilities include handling confidential data, responding to inquiries, generating reports from CUNYFirst and DegreeWorks, and supporting commencement activities.

Qualifications

• Ability to interpret and follow established policies, procedures and guidelines related to academic records.
• Ability to perform data entry accurately and efficiently while identifying discrepancies and escalating issues when necessary.
• Strong written and verbal communication skills. Attention to details and organizational skills.
• Proficiency in Microsoft Office applications (MS Word, MS Excel, MS Outlook).
• Experience in higher education, CUNYFirst/PeopleSoft, DegreeWorks, student services, or administrative support is preferred.
• Ability to work independently while managing multiple priorities in a fast-paced office environment.

Responsibilities

• Handle confidential student information with care, adhering strictly to FERPA privacy, and compliance regulations.
• Provide customer service to students, faculty and staff by responding to inquiries via email, phone, and in person regarding graduation requirements, degree audits and academic records.
• Review student records for completeness and identify missing graduation requirements for preliminary evaluations.
• Support diploma distribution, including coordinating in-person pickup and verifying student identification.
• Assist with commencement preparation, Graduate Salute, and other graduation-related events. File and maintain electronic and physical records in accordance with departmental procedures. Review and process duplicate diploma requests.
• Generate reports from CUNYFirst, DegreeWorks, and Microsoft Excel to support degree audit, graduation operations and duplicate diploma processing.
• Other duties as assigned.

Skills

Data entry

Communication skills

Organization

Independent worker

Tools

CUNYFirst/PeopleSoft

DegreeWorks

Microsoft Office

Job description

John Jay College of Criminal Justice, part of the City University of New York, seeks a College Assistant (Hourly) in the Office of Registrar to assist with graduation operations, degree audits and student records. This is a part-time, up to 20 hours/week role with an hourly rate of $19.12.

Responsibilities include handling confidential data, responding to inquiries, generating reports from CUNYFirst and DegreeWorks, and supporting commencement activities.