Part-Time Customer Experience Specialist — Growth & Perks

Veterinary Emergency Group The PC; Falls Church (VA); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Competitive compensation

Learning and growth programs

Travel stipend (part-time credentialed

Flexible work schedules

Employee referral program

VEG swag and food in fridge

Job summary

Veterinary Emergency Group The PC is seeking a Customer Experience Coordinator for a part-time position in Falls Church, VA. You will shape the customer journey before, during, and after visits, delivering warm, personalized experiences and coordinating communications with patients and their families.

The role emphasizes empathy, strong communication, and the ability to thrive in a busy veterinary emergency environment, with opportunities for growth and learning within VEG’s culture.

Qualifications

• 2+ years of experience in a customer service role
• Advanced proficiency in computer programs and practice management software
• Highly organized, with strong attention to detail
• Strong communication skills; able to interact positively with anyone and everyone
• The ability to multitask and thrive amid chaos
• High emotional intelligence, able to read a room and plan and act accordingly
• Adaptable and amenable in high stakes environments
• Problem solving skills and a focus on innovation
• Must be willing to work in a noisy environment with strong or unpleasant odors
• Availability to work nights, weekends, and holidays on a rotating or as needed basis based on hospital needs
• Work well in a fast-paced environment with people from all backgrounds and different personality types

Responsibilities

• Greet every customer with warmth and urgency, whether in person, over the phone, or online
• Oversee all customer communications (calls, emails, texts), record details accurately, and route urgent medical calls to a doctor quickly
• Deliver personalized, memorable experiences—always looking for creative ways to say “yes” to customer needs
• Listen with empathy, resolve concerns quickly, and anticipate issues before they escape
• Keep nursing team and doctors updated on customer needs for a seamless care experience.
• Provide confidential, compassionate guidance on financial options and end-of-life decisions
• Process payments accurately while protecting personal and financial information.
• Follow up with customers after visits to check on their pet’s care and strengthen relationships
• Celebrate and capture special moments (with permission), creating lasting connections between customers, their pets, and the hospital

Skills

Customer Service

Communication

Organization

Multitasking

Emotional Intelligence

Adaptability

Problem Solving

Tools

Practice Management Software

Job description

Veterinary Emergency Group The PC is seeking a Customer Experience Coordinator for a part-time position in Falls Church, VA. You will shape the customer journey before, during, and after visits, delivering warm, personalized experiences and coordinating communications with patients and their families.

The role emphasizes empathy, strong communication, and the ability to thrive in a busy veterinary emergency environment, with opportunities for growth and learning within VEG’s culture.