Part-Time Corporate Event Coordinator

HearingLife; Northern (KY); On-site; USD 37,000 - 62,000; Part time

Job summary

HearingLife is seeking a part-time Event Coordinator in Kentucky to plan and execute company events up to 30 hours per week. The role emphasizes meticulous planning, vendor coordination, and on-site management to deliver engaging experiences.

The ideal candidate will have a Bachelor's in Event Management, a Cvent Certification, and at least five years of corporate event experience, including managing large budgets. Proficiency with Asana, Cvent, Passkey, and event apps is essential.

Qualifications

• Bachelor's degree in Event Management, Hospitality, Communications, or related field.
• Cvent Certified Professional with advanced proficiency in Cvent event management and registration technology.
• Minimum of 5 years of professional experience in corporate event planning and execution.
• Experience managing budgets of $600,000+ for large-scale events.
• Proven experience coordinating AV, production, venues, and event partners.
• Proficiency with Asana, Cvent, Passkey, event apps, and other event technology.
• Experience coordinating VIP, executive, speaker, volunteer, and attendee experiences.
• Strong project management, organizational, communication, negotiation, and financial skills.

Responsibilities

• Plan and coordinate company events from start to post-event wrap-up.
• Create and maintain event project plans and timelines in Asana.
• Manage registration and hotel blocks in Cvent/Passkey.
• Coordinate contracts, vendors, venues, AV, and production partners.
• Support budgets, forecasting, expense tracking, and reconciliation.
• Coordinate sponsorships and activations.
• Develop run-of-show documents and event agendas.
• Ensure attendee, VIP, and speaker experiences are seamless onsite.
• Collaborate with Internal Communications on pre-registration content.
• Support onsite execution and post-event lessons learned.
• Travel as needed; perform other duties as assigned.

Skills

Project management

Event planning

Budget management

Vendor management

Communication

Negotiation

Attention to detail

Time management

Problem solving

Team collaboration

Education

Bachelor's degree in Event Management or related field

Cvent Certified Professional

Tools

Asana

Cvent

Passkey

Event apps

Job description

HearingLife is seeking a part-time Event Coordinator in Kentucky to plan and execute company events up to 30 hours per week. The role emphasizes meticulous planning, vendor coordination, and on-site management to deliver engaging experiences.

The ideal candidate will have a Bachelor's in Event Management, a Cvent Certification, and at least five years of corporate event experience, including managing large budgets. Proficiency with Asana, Cvent, Passkey, and event apps is essential.