Part-Time Corporate Event Planner

HearingLife; United States; On-site; USD 5,114,000 - 7,284,000; Part time

Job summary

HearingLife is seeking an experienced Event Coordinator for a part-time role up to 30 hours per week, offering up to $45 per hour. You will plan and execute engaging company events across 42 states, managing budgets, timelines, vendors, and registrations.

The role requires strong project coordination, AV and venue management, and collaboration with the Events Team to deliver seamless experiences. The ideal candidate has a Bachelor's in Event Management or related field, plus a Cvent

Qualifications

• Bachelor's degree in Event Management, Hospitality, Communications, or equivalent certificate.
• Cvent Certified Professional with advanced proficiency in Cvent event management and registration technology.
• 5+ years of corporate event planning and execution experience.
• Experience managing events with budgets of $600,000+.
• Experience coordinating AV, production, venues, and event tech.
• Proficiency with Asana, Cvent, Passkey, event apps, and related tech.
• Experience coordinating VIP, executive, speaker, and attendee experiences.

Responsibilities

• Plan and execute company events from initial planning through post-event wrap-up.
• Maintain event project plans and timelines in Asana; flag risks and decisions.
• Manage Cvent, Passkey, and registration administration including hotel blocks.
• Coordinate contracts, vendor deliverables, venues, AV, production, and partners.
• Assist with event budgets, forecasting, expense tracking, and reconciliation.
• Support sponsorship fulfillment and activation activities.
• Develop event agendas, run-of-show docs, room layouts, and materials.
• Coordinate onsite logistics and attendee experiences with internal teams.

Skills

Project management

Organization

Communication

Negotiation

Budget management

Problem solving

Education

Bachelor's degree in Event Management

Cvent Certified Professional

Tools

Cvent

Asana

Passkey

Job description

HearingLife is seeking an experienced Event Coordinator for a part-time role up to 30 hours per week, offering up to $45 per hour. You will plan and execute engaging company events across 42 states, managing budgets, timelines, vendors, and registrations.

The role requires strong project coordination, AV and venue management, and collaboration with the Events Team to deliver seamless experiences. The ideal candidate has a Bachelor's in Event Management or related field, plus a Cvent