Contracts Specialist

Perennial Resources International; Melville (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

Perennial Resources International in Melville, NY, is seeking an experienced contracts administrator to manage proposals, contracts, and related documentation on-site five days a week.

The role requires strong knowledge of FAR/DFAR, ITAR/EAR, and experience with CostPoint and Salesforce; you will reconcile backlogs, prepare export documents, and coordinate with freight, licensing, and purchasing teams to ensure compliance and timely execution.

Qualifications

• 5+ years contracts admin experience in defense manufacturing.
• Familiarity with FAR, DFAR, ITAR and EAR regulations.
• CostPoint and Salesforce experience a plus.

Responsibilities

• Review proposed contracts to ensure price, delivery schedule, specifications, terms and conditions match quotations.
• Maintain and reconcile backlogs, bookings and sales reports.
• Maintain Salesforce, reconciling to bookings reports.
• Maintain customer, supplier and sales rep database in ERP system.
• Update annuals Certs and Reps, invoicing, obtaining new purchase orders, and RFQs.
• Assist with close-out of contracts including final billing and disposition of customer furnished material.
• Interface with other functions for license requirements planning and daily operations issues/questions.
• Process export shipping documents at time of shipment; review packing lists, issue shipper's LI; coordinate with freight forwarders and customers to meet monthly sales needs.
• Support visitor processing; screen names in Visual Compliance and report findings for approval.

Skills

Contract admin

FAR/DFAR familiarity

Tools

CostPoint

Salesforce

Job description

THIS ROLE WILL BE ONSITE 5 DAYS PER WEEK IN MELVILLE, NY.

Responsibilities

• Review proposed contracts to ensure that the price, delivery schedule, specifications, terms and conditions are consistent with the quotation submitted.
• Maintain and reconcile backlogs, bookings and sales reports.
• Maintain Salesforce, reconciling to bookings reports.
• Maintain customer, supplier and sales rep database in ERP system.
• Maintain and monitor customer supplier portals, updating annuals Certs and Reps, invoicing, obtaining new purchase orders, and requests for quotations.
• Assist with close-out of contracts including the final billing and retentions or disposition of customer furnished material. Makes final review and submission of required forms to ensure that all requirements
• Routinely interfaces with other business functions to assist with license requirements planning and addresses daily operations issues/questions
• Process all export shipping documents at time of shipment to ensure compliance; customs invoice, review packing lists, create shippers Letter of Instruction. Interface with freight forwarders/customers to arrange the shipment. Coordinate pickup dates to meet our monthly sales requirements.
• Supports FSO with visitor request processing. Screen names in Visual Compliance, update visitor log and report findings for final FSO approval.

Qualifications

• 5+ years contracts admin experience in defense manufacturing
• Familiarity of FAR and DFAR regulations and of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation)
• CostPoint and Salesforce experience a plus