Part-Time Compliance Coordinator: Multi-State Licensing

Healthy-Kids-Extended-Day-Program; Town of Carmel (NY); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Employer-paid childcare

Telehealth

Vision coverage

Dental coverage

401(k) for eligible employees

Paid sick time

On-demand pay

Professional development and career...

Job summary

Healthy Kids Extended Day Programs is seeking a highly organized, detail-oriented Compliance Coordinator to support documentation, licensing, and compliance activities across our growing, multi-state organization.

Reporting directly to the CEO and collaborating with Operations, Registration, HR, and other departments, you will track children's health documentation, identify missing or expiring records, and coordinate follow-up to ensure requirements are met.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to meet multiple deadlines.
• Strong computer skills with spreadsheets and databases.
• Accurate data-entry and recordkeeping.
• Strong written and verbal communication.
• Identify discrepancies and follow up until resolved.
• Ability to work independently with multiple departments.
• Professionalism and discretion with confidential information.
• Willingness to learn across multiple states.

Responsibilities

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Monitor expiration dates and coordinate follow-up on required updates.
• Maintain accurate spreadsheets, databases, checklists, and compliance records.
• Organize documentation for licensing reviews, inspections, and audits.
• Prepare routine compliance reports and provide updates to the CEO.
• Communicate with internal teams to obtain missing information and resolve documentation issues.
• Identify discrepancies or potential compliance concerns and escalation them to the CEO or appropriate department.
• Maintain confidentiality when handling children's, family, and employee information.
• Assist with compliance projects and other related administrative duties as assigned.

Skills

Organizational skills

Follow-through

Computer skills

Data entry

Communication skills

Discrepancy resolution

Independent work

Professionalism

Willingness to learn

Tools

Spreadsheets

Databases

Document management

Job description

Healthy Kids Extended Day Programs is seeking a highly organized, detail-oriented Compliance Coordinator to support documentation, licensing, and compliance activities across our growing, multi-state organization.

Reporting directly to the CEO and collaborating with Operations, Registration, HR, and other departments, you will track children's health documentation, identify missing or expiring records, and coordinate follow-up to ensure requirements are met.