Part-Time Communications Operations Associate

Billy Graham Evangelistic Association; Charlotte (NC); On-site; USD 2,066,000 - 3,788,000; Part time

Job summary

The Billy Graham Evangelistic Association in Charlotte, NC is seeking a part-time Communications Operations Specialist (Associate) to provide administrative support across the Communications Department under the Director of Advertising and Public Relations. This role works up to 19 hours per week and offers exposure to budgeting, invoicing, reporting, event coordination and media-related tasks.

Ideal candidates will have a bachelor’s degree or equivalent experience, strong Microsoft Office

Qualifications

• Bachelor-level degree or commensurate work experience preferred
• Minimum of five to seven (5-7) years of administrative support or relevant experience preferred
• Experience in nonprofit or ministry desirable
• Excellent keyboarding and computer skills, with high proficiency with Microsoft Office software, Outlook, and PowerPoint
• Excellent verbal, written, spelling, grammatical, and compositional skills, with proven ability to prepare correspondence from dictated or handwritten notes
• Excellent proofreading skills to identify and correct inaccuracies in a variety of texts and correspondence
• Ability to quickly learn organizational software systems (e.g. travel, invoicing, expense reports, staff records, Tableau, creative)
• Strong professional communication skills
• Ability to prioritize and concurrently handle multiple assigned projects
• Ability to maintain positive Christian witness to executive management, colleagues, vendors, and general public
• Ability to meet deadlines
• Excellent interpersonal and relational skills
• Positive motivational skills
• Cheerful, pleasant, professional telephone demeanor
• Ability to maintain confidentiality
• Mature judgment in dealing with media, when necessary

Responsibilities

• Compiles and submits for approval a variety of specified Vice President’s reports and forwards them to senior leadership as required
• Previews and prioritizes requisitions, invoices, orders, travel authorizations and reimbursements, and other documentation for the communications department, prepares purchase orders and arranges for payment of invoices
• Schedules meetings, as requested, and assists with related details and preparation
• Attends designated meetings, takes detailed notes and distributes to participants
• Maintains calendar, highlighting due dates for various projects
• Assists Communications area managers and employees with administrative support requests as needed
• Prepares requisitions, model releases, photography agreements, and various other documents as needed
• Processes office supply orders and reconciles departmental P-Card expenses
• Assists with budget preparation, acts as budget coordinator for all communications business units
• Assists with projects as assigned
• Moderates social media comments for various ministry channels
• Helps compile the weekly internal BGEA This Week email
• Submits Library event information to local event calendars
• Performs basic research; responds to media inquiries or information requests
• Assist with coordinating logistics of BGEA’s conference participation
• Assists with pulling analytics of departmental initiatives

Skills

Administrative support

Nonprofit experience

Microsoft Office

Proofreading

Written communication

Time management

Christian witness

Attention to detail

Communication

Multitasking

Confidentiality

Team coordination

Professional demeanor

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Outlook

PowerPoint

Job description

The Billy Graham Evangelistic Association in Charlotte, NC is seeking a part-time Communications Operations Specialist (Associate) to provide administrative support across the Communications Department under the Director of Advertising and Public Relations. This role works up to 19 hours per week and offers exposure to budgeting, invoicing, reporting, event coordination and media-related tasks.

Ideal candidates will have a bachelor’s degree or equivalent experience, strong Microsoft Office