Communications Operations Coordinator Associate - Part Time

Billy Graham Evangelistic Association Career Site; Charlotte (NC); On-site; USD 21,000 - 34,000; Part time

Job summary

Billy Graham Evangelistic Association in Charlotte, NC is seeking an Associate Communications Operations role to provide administrative support to the Communications Department under the Director of Advertising and Public Relations. This position is limited to 19 hours per week.

The role emphasizes budget coordination, invoicing, travel, meeting scheduling, and document preparation. Candidates should have a Bachelor’s degree or commensurate experience, strong MS Office skills, and the ability to

Qualifications

• Bachelor-level degree or commensurate work experience preferred.
• 5-7 years of administrative support or relevant experience preferred.
• Experience in nonprofit or ministry desirable.
• Excellent keyboarding and computer skills with MS Office, Outlook, and PowerPoint.
• Ability to quickly learn organizational software systems (e.g. travel, invoicing, expense reports).

Responsibilities

• Compiles and submits VP reports weekly or monthly; forwards to senior leadership.
• Previews requisitions, invoices, orders, travel authorizations and reimbursements; arranges payments.
• Schedules meetings and assists with related details and preparation.
• Attends designated meetings; takes notes and distributes to participants.
• Maintains calendar; highlights due dates for projects and staff time off.
• Assists Communications area managers and staff with administrative requests.
• Prepares requisitions, model releases, photography agreements, and other documents.
• Processes office supply orders and reconciles departmental P-Card expenses.
• Assists with budget preparation; acts as budget coordinator for communications units.
• Assists with projects as assigned.

Skills

Microsoft Office

Outlook

PowerPoint

Administrative support

Nonprofit experience

Confidentiality

Education

Bachelor's degree or commensurate experience

Tools

Tableau

Invoicing software

Expense systems

Staff records software

Job description

Description

Is God calling you to ministry?

For over 70 years, The Billy Graham Evangelistic Association (BGEA) has proclaimed the Gospel through its various ministries. Whether you work at our headquarters in Charlotte, North Carolina, the Billy Graham Library in Charlotte, North Carolina, the Billy Graham Training Center at the Cove (BGTC) in Asheville, North Carolina, Blue Ridge Broadcasting (BRB) in Asheville, North Carolina or a field office abroad, you are part of a team of committed Christians working together to reach people to the ends of the earth with the Gospel.

CHRISTIAN PURPOSE AND EXPECTATIONS:

All employees proclaim the Gospel of Jesus Christ through their employment, and thereby further BGEA’s religious mission.

Department Detail –

The Communications Department at BGEA consists of the following areas: project management, ecommerce, email marketing, advertising, public relations/social media/promotion, creative services (graphic design, content writing/proofing and production), and Decision magazine, our official monthly publication. The department tells the story of what God is doing through the BGEA by creating print and online content that support the organization’s mission of proclaiming the Gospel, negotiating paid and leveraging unpaid promotional placements, and engaging new and existing supporters with targeted content using a combination of indirect and direct communications channels.

Job Summary –

The Communications Operations Specialist provides administrative support to the entirety of the Communications Department at the direction of the Director of Advertising and Public Relations. This role is classified as an Associate position, defined as working no more than 19 hours per week.

Ministry Requirements

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds BGEA in prayer
• Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
• Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence

Essential Duties and Responsibilities

Communications

• Compiles and submits for approval a variety of specified Vice President’s reports, forwarding them to senior leadership, as required, on a weekly or monthly basis
• Previews and prioritizes required requisitions, invoices, orders, travel authorizations and reimbursements, and other documentation for the communications department, prepares purchase orders and arranges for payment of invoices
• Schedules meetings, as requested, and assists with related details and preparation
• Attends designated meetings, takes detailed notes and distributes to participants
• Maintains calendar, highlighting due dates for various projects, staff time off, and other important dates
• Assists Communications area managers and employees with administrative support requests as needed
• Prepares requisitions, model releases, photography agreements, and various other documents as needed
• Processes office supply orders and reconciles departmental P-Card expenses
• Assists with budget preparation, acts as budget coordinator for all communications business units, ensures accuracy, and enters budget information into system
• Assists with projects as assigned

Advertising/Public Relations/Social Media

• Materially supports the Advertising and PR departments with invoicing, requisitions, completing production and permissions requests, & maintaining departmental records and reports
• Assists in preparation of and distribution of advertising and publicity materials
• Manages inventory of BGEA publicity materials
• Moderates social media comments for various ministry social media channels
• Help compile the weekly internal BGEA This Week email
• Submits Library event information to local event calendars
• Performs basic research; tracks down information or answers from a variety of internal and external sources for use in responding to media requests or for use in BGEA projects
• Assist with coordinating logistics of BGEA’s conference participation
• Assists with pulling analytics of departmental initiatives, as needed

Marginal Duties and Responsibilities

• Scanning, photocopying, in-house delivery, and related duties
• Other duties as assigned

Job Specifications

Skills and Knowledge

• Bachelor-level degree or commensurate work experience preferred
• Minimum of five to seven (5-7) years of administrative support or relevant experience preferred
• Experience in nonprofit or ministry desirable
• Excellent keyboarding and computer skills, with high proficiency with Microsoft Office software, Outlook, and PowerPoint
• Excellent verbal, written, spelling, grammatical, and compositional skills, with proven ability to prepare correspondence from dictated or handwritten notes
• Excellent proofreading skills to identify and correct inaccuracies in a variety of texts and correspondence
• Ability to quickly learn organizational software systems (e.g. travel, invoicing, expense reports, staff records, Tableau, creative)
• Strong professional communication skills
• Ability to prioritize and concurrently handle multiple assigned projects
• Ability to maintain positive Christian witness to executive management, colleagues, vendors, and general public
• Ability to meet deadlines
• Excellent interpersonal and relational skills
• Positive motivational skills
• Cheerful, pleasant, professional telephone demeanor
• Ability to maintain confidentiality
• Mature judgment in dealing with media, when necessary

Physical/Mental Demands

• Ability to work productively under significant deadline requirements
• Ability to produce high quality work in all areas of responsibilityDemonstrated high initiative, with ability to work independently, as required, with minimal supervision, and to coordinate a variety of projects
• Ability to demonstrate patience and restraint
• Ability to juggle multiple priorities with great attention to detail
• Demonstrated ability to work with flexibility when job parameters, deadlines, or directions change

Working Conditions

• Work is typically performed in a conventional office environment
• Majority of work day will be spent at a desk doing computer work

Mission Statement

Continuing the lifelong work of Billy Graham, the Billy Graham Evangelistic Association exists to support and extend the evangelistic calling and ministry of Franklin Graham by proclaiming the Gospel of the Lord Jesus Christ to all we can by every effective means available to us and by equipping the church and others to do the same.

Statement of Faith

These core beliefs make up the foundation upon which all our ministry endeavors are based.

• We believe the Bible to be the inspired, the only infallible, authoritative Word of God revealing the love of God to the world. (1 Thessalonians 2:13; 2 Timothy 3:15-17; John 3:16).
• We believe that there is one God, eternally existent in three persons: Father, Son, and Holy Spirit. (Matthew 28:19; John 10:30; Ephesians 4:4-6).
• We believe in the deity of the Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His atoning death through His shed blood on the cross, in His bodily resurrection, in His ascension to the right hand of the Father, and in His personal return in power and glory. (Matthew 1:23; John 1:1-4 and 1:29; Acts 1:11 and 2:22-24; Romans 8:34; 1 Corinthians 15:3-4; 2 Corinthians 5:21; Philippians 2:5-11; Hebrews 1:1-4 and 4