Executive Office Administrative Associate (Seasonal)

Billy Graham Evangelistic Association Career Site; Charlotte (NC); On-site; USD 15,000 - 22,000; Part time

Job summary

The Billy Graham Library in Charlotte, North Carolina is seeking an Administrative Assistant Associate to support the Executive Director's office as the backup to the Administrative Assistant to the Executive Director. This role coordinates communications between the Executive Director's office and BGEA departments, vendors, and special guests.

The position prepares confidential reports and correspondence, exercising discretion and tact.

Qualifications

• High School diploma required.
• Strong interpersonal skills with the ability to establish and maintain positive working relationships.
• Maintains a high level of organizational skills.
• Ability to prepare written reports and other correspondence.
• Ability to communicate effectively, both verbally and in writing, with staff at all levels of the ministry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to maintain confidentiality and handle sensitive information.
• Maintain clear and consistent communication with supervisors and management.
• Strong problem-solving and analytical skills.

Responsibilities

• Schedules and coordinates VIP tours, meetings, and visits for special guests as requested by the Executive Director, Executive Office, and other departments, working in coordination with the appropriate Library departments.
• Serves as host to special guests, at the direction of or in the absence of the Executive Director, in coordination with all appropriate BGEA departments.
• Provides administrative support to the Executive Director, including scheduling appointments, managing calendars, and making travel arrangements.
• Prepares and coordinates meeting materials, presentations, and reports.
• Prepares and maintains confidential reports, documents, and correspondence.
• Initiates and reconciles purchases for Executive Director’s office, following determined procedures.
• Prepares and edits correspondence, reports, and presentations on behalf of the Executive Directo
• Maintains effective communication strategies to ensure seamless information flow.
• Coordinates with other departments to ensure effective collaboration and communication.
• Develops an understanding of the ministry and operational processes of Billy Graham Library.

Skills

Interpersonal skills

Organizational skills

Written reports

Communication

Confidentiality

Problem-solving

Education

High School diploma

Tools

Microsoft Office Suite

Google Workspace

Job description

The Billy Graham Library in Charlotte, North Carolina is seeking an Administrative Assistant Associate to support the Executive Director's office as the backup to the Administrative Assistant to the Executive Director. This role coordinates communications between the Executive Director's office and BGEA departments, vendors, and special guests.

The position prepares confidential reports and correspondence, exercising discretion and tact.