Part Time Clerk

Faribault-County; Blue Earth (MN); On-site; USD 17,000 - 25,000; Part time

Job summary

Faribault-County is seeking a part-time Records Office Clerk in Blue Earth, MN to support back indexing, document processing, and vital records duties. The role requires handling mail and in-person requests, maintaining accuracy per state laws, and assisting with passport photos and front desk duties.

This is a project-based contract averaging about 25 hours per week until completion. Ideal candidates have at least one year of clerical/customer service experience, a valid driver’s license, and

Qualifications

• Minimum 1 year of clerical or customer service experience.
• Valid driver’s license.
• Ability to pass a standard background check.
• Citizen of the United States (passport requirement).

Responsibilities

• Assists with back indexing projects and preservation of historical documents.
• Process, assemble, review and file vital documents received by mail and in person.
• Review applications, confirm eligibility and issue certified birth and death records.
• Maintain accuracy of historical birth and death registrations with the Minnesota Department of Health.
• Enter and certify marriage licenses, administer the marriage oath, and file with the county.
• Enter marriage records in MOMS and index records in county imaging system.
• Scan and index minister ordinations and other vital records.
• Process requests for various vital records and collect payments.
• Assist with passport photos and front desk/customer service tasks.

Skills

Customer service

Education

High School Diploma or GED

Job description

PO Box 130
415 North Main Street
Blue Earth, MN 56013, USA

Description

This position performs various tasks within the Recorder’s office, back indexing, scanning historical documents. This position is a project-based contract position requiring approximately 25 hours per week, until project completion.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists with back indexing projects and the preservation of historical documents
• Process, assemble, review and file vital documents and records received by mail and in person
• Reviews applications, confirms eligibility and issues certified birth and death records to qualified applicants, while understanding and adhering to Minnesota Department of Health laws and requirements of qualification. Assist customers with contact information for amendments and Recognition of Parentage.
• Provide Minnesota Department of Health with information necessary to maintain the accuracy of historical birth and death registrations, also provides the Minnesota Department of Health with detailed information if needed on current record requests.
• Verifies accuracy of marriage application worksheet and Marriage Educator’s Statement. Processes marriage applications including entering worksheet information in computer system; have applicants review application, administer the marriage oath and witness their signatures, print and certify the marriage license and provide applicants with information on returning the signed license to our office after the ceremony.
• Enters marriage records in the Minnesota Official Marriage Systems (MOMS) statewide database, as well as scan and index marriage records in the county imaging program.
• Scan and index minister ordinations into digital archive.
• Process applications, filings and requests for other vital records, including certified marriage license copies, minister ordination filings, notary commission signature filings, Notary Certifications and Marriage No Record Found Certifications.
• Calculates and collects payment for a variety of vital records.
• Assist with passport photos.
• Other duties as assigned.
• Perform general front desk and customer service work

Qualifications

Education

• High School Diploma or GED
• Minimum of 1-year clerical/customer service-related duties and responsibilities
• Valid driver’s license
• Ability to pass standard background check
• Citizen of the United States (Passport Requirement)

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.