Part Time Clerk

Faribault County; Blue Earth (MN); On-site; USD 22,000 - 32,000; Part time

Job summary

Faribault County in Blue Earth, MN seeks a part-time Records Clerk to support the Recorder's Office, performing back indexing, scanning historical documents, and processing vital records while assisting the public at the front desk.

This project-based role is approximately 25 hours per week until completion. Ideal candidates hold a high school diploma, have at least 1 year clerical/customer service experience, a valid driver’s license, and can pass a background check.

Qualifications

• High School Diploma or GED.
• Minimum of 1 year clerical/customer service-related duties and responsibilities.
• Valid driver's license.
• Ability to pass standard background check.
• Citizen of the United States (Passport Requirement)

Responsibilities

• Assist with back indexing projects and preserve historical documents.
• Process, assemble, review and file vital records and documents received by mail and in person.
• Review applications, confirm eligibility and issue certified birth/death records.
• Provide Minnesota Department of Health information for accuracy of historical registrations and current requests.
• Enter marriage records in MOMS and index in county imaging system.
• Scan and index minister ordinations into digital archive.
• Process various vital records applications and certificates.
• Calculate and collect payments for vital records.
• Assist with passport photos.
• Front desk and customer service duties.

Skills

Back indexing

Scanning

Customer service

Vital records

Education

High School Diploma or GED

Job description

PO Box 130
415 North Main Street
Blue Earth, MN 56013, USA

Description

This position performs various tasks within the Recorder's office, back indexing, scanning historical documents. This position is a project-based contract position requiring approximately 25 hours per week, until project completion.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• · Assists with back indexing projects and the preservation of historical documents
• · Process, assemble, review and file vital documents and records received by mail and in person
• · Reviews applications, confirms eligibility and issues certified birth and death records to qualified applicants, while understanding and adhering to Minnesota Department of Health laws and requirements of qualification. Assist customers with contact information for amendments and Recognition of Parentage.
• · Provide Minnesota Department of Health with information necessary to maintain the accuracy of historical birth and death registrations, also provides the Minnesota Department of Health with detailed information if needed on current record requests.
• · Verifies accuracy of marriage application worksheet and Marriage Educator's Statement. Processes marriage applications including entering worksheet information in computer system; have applicants review application, administer the marriage oath and witness their signatures, print and certify the marriage license and provide applicants with information on returning the signed license to our office after the ceremony.
• · Enters marriage records in the Minnesota Official Marriage Systems (MOMS) statewide database, as well as scan and index marriage records in the county imaging program.
• · Scan and index minister ordinations into digital archive.
• · Process applications, filings and requests for other vital records, including certified marriage license copies, minister ordination filings, notary commission signature filings, Notary Certifications and Marriage No Record Found Certifications.
• · Calculates and collects payment for a variety of vital records.
• · Assist with passport photos.
• · Other duties as assigned.
• · Perform general front desk and customer service work

Qualifications

Education:

• High School Diploma or GED
• Minimum of 1-year clerical/customer service-related duties and responsibilities
• Valid driver's license
• Ability to pass standard background check
• Citizen of the United States (Passport Requirement)

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.