Deputy County Recorder & Vital Records Specialist

Brown County (MN); New Ulm (MN); On-site; USD 36,000 - 40,000; Full time

Job summary

Brown County (MN) seeks a records specialist to assist the Recorder/Registrar of Titles with recording and indexing real estate documents, vital statistics processing, and passport acceptance duties. This role supports filing notary and other credentials, and maintains tax system updates for parcels.

The position requires knowledge of real estate law, accurate document handling, and strong customer service. Weekend coverage and post-secondary education are valued assets.

Qualifications

• Two year post-secondary associate’s degree in legal secretary, paralegal, legal assistant, or related field.
• One-year post-secondary education and two years related experience in a real estate agency, real estate loan department, or law office.
• Two years equivalent combination of education and experience.

Responsibilities

• Record real estate transactions and ensure accurate scanning, indexing and filing.
• Process vital statistics: birth, death, marriage, and related records; handle passport applications and marriage licenses.
• Provide high-quality customer service; assist public and professionals in researching real estate and vital records.

Skills

Customer service

Real estate records

Attention to detail

Computation and arithmetic

Education

Two year associate degree in legal/real estate related field

One-year post-secondary with 2 years related experience in real estate/law

Two years equivalent education/experience

Tools

Tri-Min computer system

Landlink software

GIS

Job description

Brown County (MN) seeks a records specialist to assist the Recorder/Registrar of Titles with recording and indexing real estate documents, vital statistics processing, and passport acceptance duties. This role supports filing notary and other credentials, and maintains tax system updates for parcels.

The position requires knowledge of real estate law, accurate document handling, and strong customer service. Weekend coverage and post-secondary education are valued assets.