Civil Process Clerk

County of Carlton; Twin Lakes Township (MN); On-site; USD 56,000 - 68,000; Full time

Benefits offered by this job

Family Health Insurance - Monthly 378.

Single Health Insurance - Paid in Full

VEBA coverage for deductibles

Job summary

County of Carlton in Carlton, MN seeks a Civil Process Clerk to support the Sheriff’s Office by processing civil papers, handling financial transactions, and maintaining accurate records. The role requires attention to detail, compliance with Minnesota laws, background checks, and transcription work, with responsibilities across foreclosures, writs of execution, and related tasks.

Candidates should have a two-year degree or equivalent experience, proficiency in Microsoft Office, a valid driver’s

Qualifications

• Two-year post-secondary degree or two years of related work experience to meet essential functions.
• Notary Public commission and a valid driver’s license are required; Microsoft Office certification preferred.

Responsibilities

• Process civil documents and financial transactions in the records management system, including billing and payouts.
• Provide civil process guidance and customer service to the public and staff.
• Administer mortgage foreclosure activities, maintain calendars and records, and process payouts.
• Process writs of execution, calculate interest and fees, and handle appropriate payouts.
• Maintain statutory compliance and attend training to keep certifications current.

Skills

Microsoft Office proficiency

Typing 60 wpm

Communication skills

Confidentiality

Analytical skills

Time management

Education

Two year degree in legal/clerical/accounting/law enforcement or related field

Tools

Records management system

Transcription equipment

Job description

Job Details: Job Location: Carlton - Justice Center - Carlton, MN 55718, Position Type: Full Time, Education Level: 2 Year Degree, Salary Range: $55,973.00 - $67,954.00 Salary/year, Travel Percentage: Negligible, Job Shift: Day, Job Category: Admin - Clerical, CLOSES:10/28/2026

INTERVIEW DATE & LOCATION:

INTERVIEWS WILL BE HELD ON MONDAY, NOVEMBER 16, 2026, AND TUESDAY, NOVEMBER 17, 2026, IF NECESSARY. THE INTERVIEWS WILL BE HELD AT THE JUSTICE CENTER 1780 JUSTICE DRIVE, CARLTON, MN 55718 IN THE SHERIFF'S CONFERENCE ROOM.

HEALTHCARE BENEFITS:

• Family Health Insurance - Monthly Premium of $378.28
• Single Health Insurance - Paid in Full by Employer
• HEALTH INSURANCE DEDUCTIBLES COVERED IN FULL WITH A VEBA ACCOUNT FUNDED BY EMPLOYER

BASIC FUNCTIONS:

The Civil Process Clerk performs specialized administrative and statutory duties to support the Sheriff’s Office in processing civil papers, managing financial transactions, and ensuring compliance with Minnesota laws and procedures. The position provides technical guidance, customer service, and recordkeeping related to civil process, foreclosure activities, writs of execution, and related legal actions. It also conducts background checks, performs transcription work, and supports office financial operations. The role requires accuracy, confidentiality, and consistent adherence to statutory requirements.

ESSENTIAL FUNCTIONS:

Process Civil Documents and Financial Transactions:

• Review, accept, and ensure civil process documents are complete and regular on their face.
• Enter and maintain all related information in the records management system; transmit documents as required.
• Perform billing, receive payments, balance monthly civil and handgun fee accounts, and prepare payouts to the Auditor/Treasurer.

Provide Civil Process Guidance and Customer Service:

• Assist the public and employees with questions, paperwork, and procedural requirements related to civil process.
• Provide technical guidance to Sheriff’s Office staff on statutory requirements, time and manner of service, and proper execution of process.

Administer Mortgage Foreclosure Activities:

• Maintain calendars and records of mortgage foreclosure sales.
• Research and prepare Redemption Certificates and process payouts.
• Record and update all foreclosure activity in the records management system.

Process Writs of Execution:

• Receive, review, and prepare Writs for levy upon personal property, wages, or real property.
• Calculate interest and fees, collect payments, and process appropriate payouts.

Ensure Statutory and Procedural Compliance:

• Monitor statutory, judicial, and procedural requirements to ensure civil process compliance.
• Maintain currency by attending annual legislative update training and maintain required certifications.

Perform Financial and Administrative Support Functions:

• Create and process accounts payable vouchers and invoices.
• Conduct bookkeeping for billable services provided by the Sheriff’s Office.
• Provide general office support as needed.

Conduct Background and Data Processing Activities:

• Perform background and gun checks for Orders for Protection (OFPs).
• Transcribe oral and written reports, interviews, and related documentation.

QUALIFICATIONS: MINIMUM QUALIFICATIONS:

Education and Experience:

• Two (2) year post-secondary degree in legal/clerical/accounting/law enforcement or related field or full-time work experience in a related position to total a minimum of two (2) years.
• Or an equivalent combination of education and experience sufficient to perform the essential functions of the job.

Training Required:

None.

Certificates/Licenses Required:

• Microsoft Office certification preferred.
• Valid driver’s license with no restrictions.
• Notary Public commission.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Knowledge of office practices, methods, procedures, and modern office equipment.
• Knowledge of laws, codes, ordinances, and regulations related to civil process, criminal records, and assigned functions, including the Minnesota Government Data Practices Act.
• Knowledge of law enforcement and legal terminology, documents, and Criminal Justice System processes.
• Knowledge of accounting, bookkeeping, financial record-keeping techniques, and ability to perform arithmetic calculations.
• Knowledge of departmental and county organizational policies, procedures, and administrative practices.
• Skill in using Microsoft Office and division-specific software applications.
• Ability to type at least 60 words per minute with accuracy.
• Ability to read, interpret, and apply written reports, directives, procedures, and regulations.
• Ability to prepare clear, concise, and accurate written correspondence, reports, and records.
• Ability to communicate effectively, orally and in writing, and to follow written and verbal instructions.
• Ability to speak, read, write, and understand English fluently, including expert grammar, spelling, and punctuation.
• Ability to maintain effective working relationships and interact courteously with the public, coworkers, supervisors, other agencies, and the media.
• Ability to appropriately explain laws, procedures, and departmental operations to the public.
• Ability to handle multiple tasks, prioritize work, exercise sound judgment, meet deadlines, and function effectively in a fast-paced or stressful environment.
• Ability to operate computers, databases, transcription equipment, and other modern office technology, including transcribing digital recordings.
• Ability to manage exposure to offensive or graphic materials professionally and without adverse impact on performance.
• Ability to work independently with minimal supervision and cooperatively as part of a team.
• Ability to adapt to changing procedures, technologies, and work requirements.
• Ability to maintain confidentiality in accordance with legal standards and local, state, and federal laws.
• Ability to analyze data, interpret procedures and regulations, and develop appropriate responses while performing civil, financial, administrative, and technical tasks with accuracy.