Part-time Childcare Administrative Assistant - New York City

Vivvi; New York (NY); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Tuition reimbursement

Health insurance

Vision insurance

Dental insurance

Retirement savings

PTO

Commuter benefits

Job summary

Vivvi, Inc. is seeking a dedicated Childcare Administrator to join our leadership team in New York. You will help ensure smooth daily operations, support licensing compliance, and foster a welcoming environment for children, families, and staff.

This role emphasizes organization, communication, and flexibility, with opportunities to participate in onboarding and professional development within a mission-driven early childhood setting.

Qualifications

• 1–2+ years of administrative experience in an early childhood, school, or education setting.
• Highly organized, detail-oriented, and responsive to the needs of a dynamic school environment.
• Available full-time with occasional flexible scheduling (including afternoon hours).
• CPR/First Aid certification (or willing to become certified).
• Fully vaccinated against COVID-19.

Responsibilities

• Support the daily operations of the center, ensuring compliance with health, safety, and licensing standards.
• Manage administrative tasks such as scheduling, attendance tracking, enrollment documentation, and staff communication.
• Build strong relationships with families, staff, and children to foster a welcoming, inclusive center culture.
• Collaborate with educators and the Head of School to implement our inquiry-based, child-centered philosophy.
• Assist in onboarding new staff and supporting professional development initiatives.
• Step into classrooms as needed to provide support and maintain continuity of care.

Skills

Organized

Detail-oriented

Responsive

Communication

Education

Early Childhood Education degree (preferred)

Job description

Who We Are

Vivvi is not your typical daycare! We’re reinventing child care and early learning for today’s families and creating opportunities for teachers and caregivers to do what they love (and feel valued while they’re doing it). Join the Vivvi community to provide the quality program children deserve while pursuing your own professional growth and development.

About The Role

We’re looking for a passionate and organized Childcare Administrator to join our leadership team and help ensure the smooth daily operations of our vibrant early childhood center. This is an exciting opportunity for someone who thrives in a fast-paced, mission-driven environment and is ready to make a lasting impact on children, families, and educators.

As a Childcare Administrator, you will:

• Support the daily operations of the center, ensuring compliance with health, safety, and licensing standards
• Manage administrative tasks such as scheduling, attendance tracking, enrollment documentation, and staff communication
• Build strong relationships with families, staff, and children to foster a welcoming, inclusive center culture
• Collaborate with educators and the Head of School to implement our inquiry-based, child-centered philosophy
• Assist in onboarding new staff and supporting professional development initiatives
• Step into classrooms as needed to provide support and maintain continuity of care
• Are available between the hours of 10am-7pm
• Have 1–2+ years of administrative experience in an early childhood, school, or education setting
• Are highly organized, detail-oriented, and responsive to the needs of a dynamic school environment
• Communicate clearly and kindly with families, children, and colleagues
• Are available full-time and open to occasional flexible scheduling (including afternoon hours)
• Are CPR/First Aid certified (or willing to become certified)
• Are fully vaccinated against COVID-19
• Hold or are working toward a degree in Early Childhood Education, Education Administration, or a related field (preferred but not required)

What We Offer:

Competitive Compensation and Benefits: Our Assistant Teachers and Center Floaters compensation rates are $20-$26 per hour based on level of education and experience. Full time employees also receive benefits including tuition reimbursement, health, vision, and dental insurance, retirement savings, accrued PTO and commuter benefits.

Child-Centered Approach: Our educators facilitate each child’s success by observing their interests and developing a curriculum inspired by their curiosity. Learn more about our teaching philosophy here https://vivvi.com/programs

State-of -the-Art Facilities: Our campuses are purposefully designed to offer endless opportunities for learning and discovery.

Employee Development: We offer financial support for ongoing education through tuition reimbursement, as well as robust onboarding training, ongoing professional development days, and individual coaching and feedback. We also love to promote from within and are committed to helping our colleagues achieve their career goals at Vivvi!

To be considered, applicants must be based in or willing to relocate to NY. Candidates must also possess independent US work authorization.

Physical demands of this position include but are not limited to sitting and standing for extended periods, bending at the waist, reaching overhead, and frequently moving or lifting children weighing up to 50 pounds unassisted. Applicants requiring reasonable accommodation should contact [e-mail]. Determinations will be made on a case-by-case basis.

We are proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, or other characteristics protected by state or federal law or local ordinance.