Part-Time Campus Facilities & Admin Support — SF Onsite

Academy of Art University; San Francisco (CA); On-site; USD 27,000 - 32,000; Part time

Benefits offered by this job

401k options

Paid sick leave

Commuter benefit program

Job summary

The temporary Facilities Assistant at Academy of Art University supports Business Operations in daily tasks, on-site at 79 New Montgomery, San Francisco. This part-time role follows a Monday/Wednesday/Friday schedule, handling admin tasks, invoice management and site walkthroughs.

The ideal candidate has at least one year in an office setting, strong communication, and proficiency with Adobe Suite, MS Office and a MacBook, with the ability to work independently in a deadline-driven environment.

Qualifications

• Proficiency with Adobe Suite, MS Office, and MacBook preferred with the ability to learn new programs quickly.
• At least one year of experience in an office setting.
• Passionate about student success and higher education.
• Excellent written and telephone communication skills.
• Excellent time management and organizational skills.
• Able to thrive in a dynamic and deadline-driven environment.
• The ability to work independently

Responsibilities

• Answer incoming phone calls, taking messages, checking voicemails and directing callers to the appropriate person or department.
• Schedule vendor, emergency vendor, contractor and other services appointments as needed.
• Liaise and facilitate communication between Business Operations and other organization departments.
• Initiate and track service calls, emails and work orders as they pertain to business needs.
• Prepare invoices for department leadership review—review for accuracy, log, code, print/email, file and monitor.
• Research and collect pricing information from various vendors or retailers for products and services as directed.
• Maintain and monitor department calendars.
• Collect and distribute mail.
• Print, prepare and maintain department records, matrices, contacts and other documents as requested.
• Assist with preparing academic and housing building facility checks at each semester start.
• Work with Academic Administration, General Administration and Housing to ensure cleanliness and functionality of all campus buildings and facilities.
• Preparing and posting of permits, certificates, notices and other relevant signage with buildings as requested.
• Assist with walkthroughs and/or meet with inspectors at Academy buildings throughout the year as needed to ensure safety and compliance requirements are being maintained.
• Conduct building observation reporting of the Academic and Housing facilities as requested by department leadership.
• Maintain the Office Catalog in collaboration with HR and General Administration.
• Assist with special projects as needed.

Skills

Communication skills

Time management

Organizational skills

Independent work

Office experience

Tools

Adobe Suite

MS Office

MacBook

Job description

The temporary Facilities Assistant at Academy of Art University supports Business Operations in daily tasks, on-site at 79 New Montgomery, San Francisco. This part-time role follows a Monday/Wednesday/Friday schedule, handling admin tasks, invoice management and site walkthroughs.

The ideal candidate has at least one year in an office setting, strong communication, and proficiency with Adobe Suite, MS Office and a MacBook, with the ability to work independently in a deadline-driven environment.