Administrative Support, Student Services

Academy of Art University; United States; Remote; USD 23,000 - 26,000; Full time

Benefits offered by this job

Health insurance

401k options

Paid vacation

Paid holidays

Paid sick leave

Commuter benefit program

Tuition-free undergraduate course

Job summary

Academy of Art University is seeking an Administrative Support, Student Services professional to assist Undergraduate and Graduate student services. The role handles inquiries via phone and email and supports advising and registration, with a friendly, organized, and proactive approach.

The position is fully remote, operating 9:00 am – 6:00 pm PST, Monday through Friday, offering benefits and opportunities for professional development within a supportive academic environment.

Qualifications

• Must have at least 1–2 years in a customer service or administrative support role.
• Passionate about student success and higher education.
• Excellent written and telephone communication skills.
• Excellent time management and organizational skills.
• Able to thrive in a dynamic and deadline-driven environment.
• The ability to work independently.

Responsibilities

• Reception: greet students, staff, and guests professionally; handle calls and messages; direct correspondence.
• Advising Support: schedule appointments; assist with Student Self Service inquiries; manage advisor schedules.
• Registration Support: assist with data entry and course enrollments; update student records; support Readmission and advising teams.

Skills

Customer service

Administrative support

Job description

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.

At Academy of Art University, we believe in fostering growth and professional development and supporting team members. If you have an appreciation for the arts and a passion for education, we invite you to apply for our Administrative Support, Student Services role. This role supports the Undergraduate and Graduate student services team by answering student inquiries via phone and email and providing support to advising and registration. Ideal candidates will have previous customer service and/or administrative support experience, excellent organizational skills and a friendly and helpful demeanor.

This is a fully remote role, working the hours of 9:00 am – 6:00 pm PST, Monday through Friday.

Job Responsibilities:

Reception

• Greet students, staff, and guests professionally and with exemplary customer service
• Answer telephone calls, using business-professional telephone etiquette and tone
• Take accurate messages when staff are unavailable
• Review e-mails and voicemails, respond to correspondence within position authority, and direct remaining correspondence to appropriate addressees
• Serve as liaison to the multiple internal support organizations within the University
• Assist with special events and/or projects as needed

Advising Support

• Schedule appointments, receive, screen and direct calls for advisors and managers
• Assist students with Student Self Service calls and e-mails regarding issues with login, navigation, etc. from reception to closure
• Manage workflow for the student services department, track student drop-ins and advisors’ schedules
• Conduct student outreach efforts as assigned

Registration Support

• Assist Registration with data entry, class cancellation notifications, and schedule update notifications
• Assist with enrolling continuing students into the online /onsite Launchpad orientation classes
• Assist with course balancing upon request
• Work closely with Readmission Representatives and Student Service Advisors on registering, dropping, and withdrawing all continuing Academy of Art University students upon request
• Accurately review and update student data in computer records: Petition to graduate, contact information (address, e-mail, and telephone numbers), expected graduation and requirement terms, change of programs/majors/sub-plans, and waiver/substitution requests

Requirements:

• Must have at least one - two years in a customer service and or administrative support role. This position serves as a primary point of contact for students, faculty and staff, requiring a warm approachable and proactive customer service.
• Passionate about student success and higher education.
• Excellent written and telephone communication skills.
• Excellent time management and organizational skills.
• Able to thrive in a dynamic and deadline-driven environment.
• The ability to work independently.

Compensation:

$17.00 to $19.00 per hour

Job Application Deadline Date: November 16, 2026

Benefits

Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service (15 days' accrual at start), paid holidays, paid sick leave and a commuter benefit program. The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester.

Academy of Art University is based solely in San Francisco, California. This job opportunity may be available for remote work from a predesignated location within the contiguous United States.

Academy of Art University is an equal opportunity employer. All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at .