Administrative Support, Student Services

Academyart; United States; Remote; USD 23,000 - 26,000; Full time

Benefits offered by this job

Health insurance

401k options

Paid vacation

Tuition-free course

Job summary

Academy of Art University is seeking a remote Student Services Assistant to support undergrad and grad inquiries by phone and email. You will assist advising, registration, and general reception tasks with a focus on courteous, efficient service.

The role requires 1–2 years in customer service or administrative support, strong communication skills, and the ability to work independently in a deadline-driven environment. Hours are 9:00 am to 6:00 pm PST, Monday through Friday.

Qualifications

• 1–2 years in a customer service or administrative support role.
• Warm, approachable and proactive customer service.
• Excellent written and telephone communication skills.
• Excellent time management and organizational skills.
• Able to thrive in a dynamic and deadline-driven environment.

Responsibilities

• Greet students, staff, and guests professionally with excellent customer service.
• Answer calls and emails with business-professional etiquette; take accurate messages.
• Direct correspondence and route to appropriate addressees; liaison to internal teams.
• Schedule appointments and screen calls for advisors and managers.
• Assist with student self-service inquiries and login/navigation issues.
• Manage workflow for the student services department and track schedules.
• Assist with data entry for registrations and course updates.
• Update student records: address, contact info, graduation terms, program changes.

Skills

Customer service

Administrative support

Written communication

Telephone etiquette

Time management

Organizational skills

Independent work

Job description

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.

At Academy of Art University, we believe in fostering growth and professional development and supporting team members.

This role supports the Undergraduate and Graduate student services team by answering student inquiries via phone and email and providing support to advising and registration.

Ideal candidates will have previous customer service and/or administrative support experience, excellent organizational skills and a friendly and helpful demeanor.

This is a fully remote role, working the hours of 9:00 am – 6:00 pm PST, Monday through Friday.

Job Responsibilities

Reception

• Greet students, staff, and guests professionally and with exemplary customer service
• Answer telephone calls, using business-professional telephone etiquette and tone
• Take accurate messages when staff are unavailable
• Review e-mails and voicemails, respond to correspondence within position authority, and direct remaining correspondence to appropriate addressees
• Serve as liaison to the multiple internal support organizations within the University
• Assist with special events and/or projects as needed

Advising Support

• Schedule appointments, receive, screen and direct calls for advisors and managers
• Assist students with Student Self Service calls and e-mails regarding issues with login, navigation, etc. from reception to closure
• Manage workflow for the student services department, track student drop-ins and advisors’ schedules
• Conduct student outreach efforts as assigned

Registration Support

• Assist Registration with data entry, class cancellation notifications, and schedule update notifications
• Assist with enrolling continuing students into the online /onsite Launchpad orientation classes
• Assist with course balancing upon request
• Work closely with Readmission Representatives and Student Service Advisors on registering, dropping, and withdrawing all continuing Academy of Art University students upon request
• Accurately review and update student data in computer records: Petition to graduate, contact information (address, e-mail, and telephone numbers), expected graduation and requirement terms, change of programs/majors/sub-plans, and waiver/substitution requests

Requirements

• Must have at least one - two years in a customer service and or administrative support role.
• This position serves as a primary point of contact for students, faculty and staff, requiring a warm approachable and proactive customer service.
• Passionate about student success and higher education.
• Excellent written and telephone communication skills.
• Excellent time management and organizational skills.
• Able to thrive in a dynamic and deadline-driven environment.
• The ability to work independently.

$17.00 to $19.00 per hour

Job Application Deadline Date

November 16, 2026

Benefits

• Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service (15 days' accrual at start), paid holidays, paid sick leave and a commuter benefit program.
• The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester.
• Academy of Art University is based solely in San Francisco, California. This job opportunity may be available for remote work from a predesignated location within the contiguous United States.

Academy of Art University is an equal opportunity employer. All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at [e-mail].

Academy of Art University, established in 1929 by Richard S. Stephens, transforms aspiring students into professional artists and designers. For three generations, the Stephens family has been devoted to the development of aspiring artists and has held the fundamental belief that with proper instruction, hard work and dedication, students can learn the skills necessary to become artistic professionals.