Administrative Assistant for EMS Ryan Family Student Center

The Pennsylvania State University; State College (Centre County); Hybrid; USD 37,000 - 59,000; Full time

Benefits offered by this job

Tuition discount

Benefits package

Job summary

The Pennsylvania State University is seeking an administrative professional to support undergraduate advising, recruitment, career counseling, and related engagement activities at the Ryan Family Student Center. The role includes front-desk coverage, room reservations, and coordinating communications to students and families.

Ideal candidates will have a GED/HS diploma and 2+ years of relevant experience, plus strong organizational and interpersonal skills.

Qualifications

• GED or HS diploma required (or equivalent).
• 2+ years of relevant experience if filled as Administrative Assistant - Intermediate Support.
• No prior experience required if filled as Administrative Assistant - Support.

Responsibilities

• Schedule advising appointments and assist with social media management.
• Submit work orders and handle front-desk inquiries.
• Reserve rooms, answer phones, and respond to parents and students' inquiries.
• Assist with office communications and newsletters.

Skills

Interpersonal skills

Organization

Written and oral communication

Education

GED or HS diploma

Tools

Microsoft Office

SIMBA

LionPATH

Slate

Starfish

Job description

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The College of Earth and Mineral Sciences (EMS) is seeking a motivated and enthusiastic professional to serve on an administrative team providing support to undergraduate academic advising, recruitment, career counseling, learning support, and engagement activities within the Ryan Family Student Center, a busy and exciting place centered on building student community and fostering student success.

Job Responsibilites:

• Duties include scheduling advising appointments; supporting the management of social media accounts

• Submitting work orders

• Reserving rooms, answering phones; handling inquiries from parents, prospective students, and current students

• Assisting with office communications and newsletters

• Arranging visits for prospective students and their families

• Supporting career-services-related outreach and activities; and assisting with college recruitment, retention, and advising activities as well as other undergraduate programs

• The applicant will be responsible for overseeing center operations (ordering supplies, ensuring the cafe area is clean, being a resource for front-desk student workers), and covering the front-desk duties when needed

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Administrative Assistant - Intermediate Support, this position requires:General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; Relevant education accepted in lieu of experienceRequired Certifications:NoneIf filled as Administrative Assistant - Support, this position requires:General Equivalency Diploma (GED) or High School (HS)No prior relevant work experience requiredRequired Certifications:None

Preferred qualifications:

• Excellent interpersonal, organizational, and written and oral communication skills, flexibility in handling and prioritizing multiple tasks, and a strong commitment to teamwork and inclusiveness are essential.

• Proficiency with Microsoft Office or comparable software suite and; familiarity with SIMBA, LionPATH, Slate, and Starfish systems.

The position will be filled at a level consistent with the candidate's education and relevant experience.

Given the operational nature of this position, this employee will be expected to follow Penn State's standard 40-hour work schedule from 8:00 a.m. - 5:00 p.m., Monday through Friday, with very limited remote work (approximately one day per month) available depending on the nature of the position's tasks. After-hours and overtime work may be required with ample advance notice.

Review of applicant materials will start shortly after the posting date, and the position will remain open until filled, with the possibility of starting ASAP. Inquiries about the position may be directed to [e-mail].

Background Checks/Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $36,888.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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