Part-Time Billing Administrator

U.S. Engineering; Kansas City (MO); On-site; USD 60,000 - 80,000; Part time

Job summary

A leading company in the construction industry is seeking a Part-Time Billing Administrator to ensure accurate customer billings. The role involves generating invoices, managing billing inquiries, and improving billing processes in a dynamic office environment. Ideal candidates will possess strong analytical skills, attention to detail, and relevant experience in billing or accounting.

Qualifications

• Requires 1 year of relevant experience in billing or accounting.
• Experience in the mechanical service industry is preferable.
• General courses in data entry processing or accounting are a plus.

Responsibilities

• Generate customer invoices and project work using billing software.
• Communicate with various stakeholders to ensure accurate billing.
• Identify and resolve billing issues through effective communication.

Skills

Attention to detail

Analytical skills

Problem-solving

Customer service

Organizational skills

Education

High School Diploma or equivalent

Tools

Accounting systems

Job description

U.S. Engineering has been an industry leader since 1893. How? Constant innovation and a willingness to evolve. The construction industry changes rapidly, and we cultivate a dynamic workplace where even our newest team members can influence change and make an impact. We know that our most valuable asset is our people. Join us!

PART-TIME BILLING ADMINISTRATOR (In-Office)
The primary objective of the part-time Billing Administrator is to ensure accurate and efficient customer billings, thereby contributing to the organization's financial success.

Principal Duties and Accountabilities:

• Utilize billing software to generate customer invoices, time and material quotes, and/or project work
• Regularly communicate or direct inquiries to Service Coordinators, Account Managers, Sales Account Managers, Operations Managers, vendors, and/or clients to ensure accurate billing processing.
• Identify billing issues as they arise, and make recommendations to increase process efficiencies through regular, consistent communication with supervisors and team members.
• Update client and project information in the accounting system as requested.
• Execute lien waivers and any other client-requested documents as needed, with approval from the Controller and/or Project Manager.
• Assist the Business Manager in monitoring the efficiency of demand service billings and partner with divisional Account and Sales Account managers to identify and adapt areas for improvement.
• Maintain an efficient, organized filing system for both open and invoiced jobs.

Education:

• High School Diploma or equivalent required.

Experience:

• General courses in data entry processing or accounting are a plus.
• Requires meticulous attention to detail, strong organizational skills, and a comprehensive understanding of HVAC systems and billing procedures.
• A minimum of 1 year of relevant experience is required, which may include data entry operations, billing, accounting administration, etc.
• Experience working with an accounting system is required.
• Experience in the mechanical service industry is preferable but not required
• Requires individuals who can effectively manage the physical demands of an office environment while demonstrating mental agility, analytical thinking, and attention to detail to ensure accurate and efficient billing processes.

Knowledge, skills, and abilities:

• Must possess strong attention to detail to ensure accurate data entry, invoice generation, and record maintenance.
• Analytical skills are necessary for reviewing billing information, identifying discrepancies, and resolving billing issues.
• The ability to think critically and problem-solve is crucial when addressing complex billing situations and communicating effectively with internal teams and external customers.
• Ability to manage multiple tasks simultaneously, prioritize workloads, and meet deadlines in a fast-paced environment.
• Ability to adapt to changes in billing processes, industry regulations, and software systems.
• Willingness to learn and stay updated with evolving practices and technologies in the mechanical contracting and service industry.
• Ability to enter data with accuracy and speed.
• Working knowledge of computer operations and experience with accounting systems.
• Keen attention to detail.
• Excellent customer service and professional communication skills.
• Team mindset – flexible to help where the team will benefit most.
• Focus on delivering results and meeting deadlines – demonstrates sense of urgency as required.

Physical and/or Travel demands:

• No travel required.
• Able to work comfortably in an office environment, which may involve sitting for extended periods, utilizing computer systems, and handling paperwork.
• Work is performed in a typical office setting, which may involve sitting for extended periods at a desk. Some standing, bending, and lifting of light files is required.
• The ability to operate office equipment, such as computers, printers, scanners, and telephones, is essential.
• While the role is primarily sedentary, occasional mobility within the office or to other departments for collaboration purposes may be required.

Benefits and Compensation:

• The range for this position has been established at $19 to $29 per hour and is U.S. Engineering’s good faith and reasonable estimate at the time of the posting. The compensation offered to the finalist selected for this role will be based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training.

This position will be posted until May 23, 2025. To apply, please visit https://www.usengineering.com/careers/job-postings/.

Candidates must be legally authorized to work in the United States on a full-time basis without requiring future sponsorship for employment visa status.
U.S. Engineering is an Equal Employment Opportunity Employer and shall provide equal employment opportunities to all people in all aspects of employer-employee relations, without regard to race, color, creed, national origin, religion, sex, age, sexual orientation, gender identity, disability or veteran status.
U.S. Engineering is compliant with the Drug Free Workplace Act, and all offers of employment are contingent upon the completion of a pre-employment drug screen.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities and job specifications required of employees so classified. U.S. Engineering reserves the right to revise as needed. The job description does not constitute a written or implied contract of employment.

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