Part-Time Athletic Department Coordinator

Waterford School; Sandy (UT); On-site; USD 21,000 - 30,000; Part time

Job summary

Waterford School in Sandy, Utah, is seeking a part-time Assistant to the Athletic Director to support scheduling, budgeting, and event coordination for the athletic department. The successful candidate will work closely with coaches, students, families and staff to ensure smooth operations.

Responsibilities include administrative support, coordinating games and travel, budgeting assistance, invoicing, inventory, and compliance with local regulations.

Qualifications

• Ability to collaborate with students, parents and staff.
• Strong communication and professional judgment.
• Excellent organizational skills with reliable follow-through.

Responsibilities

• Administrative support for the Athletic Director.
• Schedule and coordinate athletic activities including games, travel, practices.
• Assist with budget and financial management for the athletic department.
• Coordinate billing and invoicing for department services and events.
• Order and inventory management for all athletic teams.
• Ensure compliance with applicable regulations for student-athletes and coaches.
• Track student-athlete registrations to ensure eligibility requirements.
• Coordinate team travel plans.
• Oversee onboarding progress of new employees.
• Provide game management setup and supervision for home games.

Skills

Collaboration

Integrity & professionalism

Interpersonal skills

Communication

Organization & follow-through

Job description

Waterford School in Sandy, Utah, is seeking a part-time Assistant to the Athletic Director to support scheduling, budgeting, and event coordination for the athletic department. The successful candidate will work closely with coaches, students, families and staff to ensure smooth operations.

Responsibilities include administrative support, coordinating games and travel, budgeting assistance, invoicing, inventory, and compliance with local regulations.