Part-Time Architecture Studio Administrator

AIA Seattle; Seattle (WA); On-site; USD 41,000 - 48,000; Part time

Job summary

AIA Seattle, located in downtown Seattle, seeks an experienced part-time Office Administrator to support the Principal and staff architects.

Responsibilities include providing administrative support, maintaining documents, monitoring insurance and supplies, coordinating IT and vendor maintenance, assisting HR, finance, and marketing activities, and helping with events. This role is approximately 20 hours per week and pays $30-35 per hour DOE.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to handle multiple priorities and tight deadlines independently.
• Proficiency in Microsoft Word and Excel; Adobe Creative Suite familiarity helpful.

Responsibilities

• Provide administrative support to Principal and architectural staff.
• Update active client lists and task lists; maintain filing systems.
• Monitor office insurance policies and manage office supplies.
• Maintain material samples library; oversee equipment maintenance.
• Coordinate IT needs with IT consultant and vendor maintenance.
• Assist HR with policies, onboarding, benefits and events.
• Assist with client invoicing and bookkeeping with the office team.
• Manage social media, website updates and marketing materials.

Skills

Communication

Organization

Multitasking

Attention to detail

Architecture experience

Tools

MS Word

Excel

Adobe InDesign

Adobe Photoshop

Job description

AIA Seattle, located in downtown Seattle, seeks an experienced part-time Office Administrator to support the Principal and staff architects.

Responsibilities include providing administrative support, maintaining documents, monitoring insurance and supplies, coordinating IT and vendor maintenance, assisting HR, finance, and marketing activities, and helping with events. This role is approximately 20 hours per week and pays $30-35 per hour DOE.