Studio Assistant

WRNS Studio; Seattle (WA); On-site; USD 41,052 - 50,282; Full time

Job summary

An architectural design firm in Seattle is seeking a Studio Assistant to manage daily operations and support professional staff. The ideal candidate will have over 5 years of relevant administrative experience, strong communication skills, and the ability to thrive in a dynamic environment. This full-time position offers a competitive pay range of $29.80 - $36.50 per hour.

Qualifications

• 5+ years of office support/facility experience or other relevant administrative experience.
• Proficient in Microsoft Office with aptitude to learn new systems.
• Strong people skills and ability to handle tight deadlines.

Responsibilities

• Manage daily administrative operations and support professional staff.
• Drive office efficiency by overseeing cleaning and organization.
• Coordinate new hire orientation and manage relationships with vendors.

Skills

Time management

Interpersonal skills

Written communication

Verbal communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Studio Assistant role at WRNS Studio – Seattle Studio. This on-site position supports professional staff and ongoing projects and manages the daily administrative operations to enable the team to focus on design and creation.

We’re looking for a proactive, detail-oriented individual who thrives in dynamic environments and contributes to a collaborative and creative workplace.

Responsibilities

• Anticipate needs and oversee day-to-day activities of the studio as main point of contact
• Drive office efficiency by ensuring the studio, common areas and workspaces are clean, organized, and functional for staff, visitors and clients – may involve cleaning routines, overseeing repair and maintenance, handling correspondence, and managing filing systems
• Work closely with leadership and staff to provide administrative and project support as needed, including tracking and maintaining project communications, documentation and coordination
• Coordinate all aspects of the studio’s space planning, including staff desk relocations/additions and changes to workstations in coordination with Information Technology team
• Maintain partner licensure, and partner license reciprocity for other jurisdictions
• Under direction of Senior Studio Manager, ensure compliance with established firmwide policies
• Manage relationships with outside vendors, suppliers and services, including local facilities and building management
• Identify studio hospitality needs and coordinate catering for events
• Organize, prioritize and appropriately handle time-sensitive, confidential information
• Coordinate and participate in new hire orientation under direction of Human Resources team
• Assist with coordination of candidate interviews, background checks and implementation of firmwide initiatives
• Additional administrative duties may include reception desk support, scheduling and preparation for meetings and events, tracking business licenses to aid in renewals, assisting with expense reports, purchasing and storing office supplies, shipping packages and accepting deliveries

Requirements

• Bachelor's degree preferred
• 5+ years of office support/facility experience or other relevant administrative experience in a professional services environment
• Strong time management and people skills
• Good interpersonal skills in environment of tight deadlines, frequent interruptions, and unexpected events
• Excellent written and verbal communication skills including a high degree of attention to detail
• Analytical ability and experience developing internal systems
• Proficient in Microsoft Office, with aptitude to learn new software, systems and online platforms
• Experience in A/E/C industry a plus

Pay range: $29.80 - $36.50 per hour. Location: Seattle, WA.

Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Design, Art/Creative, and Information Technology
• Industries: Architecture and Planning