Part Time Architectural Review Coordinator and Compliance Inspector

Associa; Columbia (SC); Hybrid; USD 28,000 - 30,000; Part time

Benefits offered by this job

Mileage reimbursements

Cell phone stipend

Job summary

Associa in Columbia, SC is seeking a part-time Architectural Review Coordinator and Compliance Inspector (20 hours/week). The role combines office duties with field inspections using a personal vehicle. Compensation is $20–$22 per hour plus mileage reimbursements and a cell phone stipend.

Typical hours are 9–2 or 10–3, Monday to Thursday. You will liaise with homeowners, boards, and committees and maintain records and communications.

Qualifications

• Excellent written and verbal communication skills.

Responsibilities

• Serve as primary point of contact for ARC/ARB, homeowners, builders, and contractors.
• Coordinate and manage the architectural review process from application submission through final approval.
• Review applications for completeness and required documentation.
• Prepare review packets, agendas, and meeting materials for committees.
• Attend meetings, record minutes, and communicate decisions to applicants.
• Draft and distribute approval/denial letters and requests for information.
• Maintain records and update association software with applications and decisions.
• Assist in updating architectural guidelines and homeowner resources.
• Conduct regular community inspections to enforce governing documents and standards.
• Drive through communities to inspect homesites, common areas, and projects.
• Perform inspections for new construction, modifications, and standards.
• Identify, document, and monitor violations; follow up on actions.
• Document findings using tablets, cameras, and AMS software.
• Conduct final inspections and present findings as needed.
• Liaise with homeowners, boards, managers, and vendors.
• Communicate status updates and decisions professionally.
• Respond to inquiries promptly; educate on governing documents.
• Keep management informed on pending applications and trends.
• Maintain records, reports, and tracking systems.
• Process and track fees, deposits, fines, and docs.
• Generate boards/committee reports on activity and status.
• Support special projects and general duties.

Skills

Communication

Organizational skills

Detail oriented

Time management

Customer service

Governing documents

MS Office

SharePoint

AMS software

Independent worker

Tools

MS Office Suite

SharePoint

Vantaca

AMS software

Job description

Part Time Architectural Review Coordinator and Compliance Inspector

#26634

Columbia, South Carolina, United States

Location

Columbia , South Carolina , United States

Job Description

CAMS, Community Association Management Services is looking for a part time (20 hour per week) motivated and detail oriented individual to service a community in Columbia, SC as their Architectural Review and Community Compliance Inspector.

This position will work out of our main CAMS office in Columbia, 29201 requiring both office-based administrative work and field inspections using your personal vehicle. You will be able to submit mileage reimbursements to be paid for traveling for business inspections and receive a cell phone stipend for use of your personal phone while in the field.

Typical hours will be 9-2pm, or 10-3pm Monday-Thursday.

The pay rate for this position is $20-22 hourly, plus mileage reimbursements for conducting inspections and cell phone stipend.

The Architectural Review & Community Compliance Coordinator serves as the primary liaison between the Association, homeowners, builders, boards, and committees regarding architectural review and community compliance matters. This position is responsible for administering the architectural review process, coordinating committee activities, conducting community inspections, monitoring compliance with governing documents, maintaining accurate records, and communicating decisions and violations in a professional and timely manner.

Essential Duties and Responsibilities

• Serve as the primary point of contact for Architectural Review Committees (ARC/ARB), homeowners, contractors, and builders.
• Coordinate and manage the architectural review process from application submission through final approval.
• Review incoming applications for completeness and ensure required documentation is provided.
• Prepare architectural review packets, agendas, meeting materials, and supporting documentation for committee review.
• Attend committee meetings, record detailed meeting minutes, and communicate committee decisions to applicants.
• Draft and distribute approval letters, denial letters, and requests for additional information.
• Maintain digital and physical records of architectural applications, approvals, denials, and supporting documents.
• Update association software systems and document repositories with applications, decisions, permits, approvals, and related correspondence.
• Assist in maintaining and updating architectural guidelines, forms, and homeowner resources.

Community Compliance and Inspection

• Conduct regular community inspections to ensure compliance with governing documents, architectural guidelines, rules, regulations, and approved plans.
• Drive through communities to inspect homesites, common areas, and construction projects.
• Perform inspections related to new construction, property modifications, and community standards.
• Identify, document, and monitor covenant and architectural violations.
• Investigate homeowner complaints and compliance concerns as directed.
• Perform follow-up inspections to verify corrective actions and closure of violations.
• Document inspection findings using tablets, mobile applications, cameras, and association management software.
• Conduct final inspections for completed projects and present findings as necessary.

Communication and Coordination

• Serve as a liaison between homeowners, board members, architectural review committees, association managers, builders, contractors, and vendors.
• Communicate compliance concerns, architectural decisions, and project status updates professionally and consistently.
• Respond promptly to phone calls, emails, and correspondence related to architectural review and compliance matters.
• Educate homeowners regarding governing documents, architectural standards, approval requirements, and compliance expectations.
• Keep management and committees informed regarding pending applications, compliance trends, construction activity, and unresolved issues.

Administrative and Reporting Functions

• Maintain accurate records, reports, and tracking systems related to architectural review and compliance activities.
• Process and track application fees, deposits, fines, and related documentation as required.
• Generate reports for boards, committees, and management regarding compliance activity, architectural applications, and project status.
• Assist with special projects and administrative duties as assigned.
• Support overall association operations through effective recordkeeping, document management, and communication.

Required Skills and Experience

• Excellent written and verbal communication skills.
• Strong organizational, administrative, and time-management abilities.
• Exceptional attention to detail and follow-through.
• Ability to effectively manage multiple projects and priorities simultaneously.
• Strong customer service and relationship-building skills.
• Ability to interpret and apply governing documents, architectural guidelines, and community standards.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Adobe applications.
• Experience using databases, document management systems, and association management software.
• Ability to work independently while functioning effectively as part of a team.
• General understanding of contracts, construction documents, site plans, permits, covenants, and architectural review processes.

Physical Requirements

• Ability to work both indoors and outdoors in various weather conditions.
• Ability to drive throughout multiple communities and exit vehicles to perform inspections.
• Ability to walk community properties and construction sites when conducting inspections.
• Ability to lift and carry materials up to 25 pounds occasionally.

Licensing and Transportation

• Valid driver's license with a clean driving record.
• Reliable transportation with proof of current insurance and registration.
• Must maintain an acceptable driving record throughout employment.

Requirements

Preferred Qualifications

• Experience in homeowners association management, architectural review, compliance administration, construction, planning, or related fields.
• Knowledge of HOA governing documents and covenant enforcement procedures.
• Experience with SharePoint, Vantaca, or similar association management platforms.
• Familiarity with construction plans, site plans, architectural drawings, and permitting processes.

Company Description

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

EEO is the Law