Part-Time AP Admin.

Simmons Prepared Foods Inc; Siloam Springs (AR); On-site; USD 21,000 - 30,000; Part time

Job summary

Simmons Prepared Foods Inc in Siloam Springs, AR is seeking a Part-Time Accounts Payable Administrator to perform centralized AP tasks, code invoices, and ensure timely payments.

The role requires a high school diploma and 2+ years of AP experience, with strong math, Excel, and ERP skills; candidate should work well independently in a fast-paced on-site setting.

Qualifications

• Minimum 2 years high-volume Accounts Payable experience.
• Basic math skills and knowledge of accounting principles required.
• Proficiency with personal computer, calculator, and 10-key; strong Word/Excel skills.
• ERP experience a plus.
• Accurate data entry with attention to detail and strong organizational, interpersonal, and verbal/written communication skills.

Responsibilities

• Performs accounting and clerical tasks related to the accurate and timely processing and payment of accounts payable.
• Centralized processing of payments for all entities and makes payments to suppliers.
• Reviews and uploads payment files to bank; prepares checks for mailing with documentation.
• Keeps daily reports for management on all disbursements.
• Processes AP month-end close and transfers transactions to the general ledger in Oracle.

Skills

AP processing

Data entry

Excel

Word

10-key

ERP systems

Attention to detail

Communication

Education

High school diploma or equivalent

Tools

ERP systems

Excel

Word

10-key

Job description

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

Part-Time AP Admin.

• Posted on September 4, 2026

Locations

Showing 1 location

Siloam Springs, AR 72761, USA

• On-site
• Accounting
• Full-Time
• Requisition #: PARTT048561

Description

Purpose of the Position

Performs accounting and clerical tasks related to the accurate and timely processing and payment of accounts payable.

ESSENTIAL POSITION RESPONSIBILITIES - This is a Salary Non-Exempt position.

Centralized Processing of payments for all entities. Makes payments to suppliers based on a combination of factorsincluding payment terms, discounts, business priority and funds availability. Performs multiple payment runs includingchecks and electronic payments for all companies. Reviews and uploads payment files to bank. Generates paymentdocumentation and uploads to suppliers. Prepares checks for mailing/distribution with any applicable documentationincluding inter-company mail, USPS and overnight couriers. Reviews all payment processes routinely to ensure themaintenance of an efficient payment distribution system. Provides daily reports for management on all disbursementsmade.

Processes Accounts Payable system month end close. Reviews keyed data to ensure all transactions are ready forposting for all companies. Contacts locations regarding any errors. Runs processes necessary to transfer transactions to thegeneral ledger for all accounting organizations within Oracle. Notifies managers that AP processing is complete. Prepares reconciliation of system Accounts Payable balance with appropriate back-up. Notifies locations when close is complete.Creates and distributes monthly reports.

Processes invoices for multiple business units. Sorts, codes and matches invoices to appropriate receiving documentation. Ensures appropriate approval has been given for expenditure incurred. Enters invoices and credit memos into ERP system with appropriate general ledger numbers for accurate expense allocation using company keying standards. Analyzes and codes use tax liability on each invoice and by taxing authority. Reviews and processes expense reports for proper authorization, precision and required IRS back-up. Analyzes invoices for any supplier income that should be reported as 1099 reportable and codes accordingly.

Provides internal and external customer service. Works with suppliers and internal management team to answer questions regarding expenses or payment information. Reviews supplier statements to ensure all invoices and credit memos have been processed. Provides payment reports or expense distribution reports as needed. Provides assistance with AP keying standards, AP processes, and problem resolution within the ERP system to accounting associates at all locations. Acts as liaison between supplier and buyer with payment issues.

Participates as a member of the Team. Participates in ongoing development, communication and implementation of team concepts, programs and policies; coordinates work to ensure best practices with all team members. Attends appropriate team meetings. As a member of the Team, fosters strong cohesiveness regarding all major issues; e.g., direction, annual plan, budget, policy changes, etc. Accepts responsibility to quickly identify any areas that lack cohesiveness, bringing them to the attention of the team leader and working with the team in a supportive manner to resolve issues and actively look for ways, and reinforces actions needed, to achieve synergy possible within the larger organization.

Simmons Operating systems principles and objectives: Is familiar with Simmons’ established operating systems (e.g. quality, security, office environment, company policies, LEAN); understands the responsibility to maintain familiarity with the systems and this position’s role in support of these systems - including a consideration of the impact of individual actions on the systems and the responsibility to communicate concerns and improvement ideas.

Performs other duties as necessary in support of business objectives: This position description is intended to guide the activities of the Accounts Payable Administrator and is not intended to limit the thinking and creativity of the person to the work of this function nor is it intended that this describe all the work that may be required of the person in this position.

Physical Activities: Enters and locates information on a computer. Sits for long periods of time. Visually verifies information, often in small print. Handles large volumes of files and boxes them for storage.

Personal Protective Equipment (PPE): As required by visiting facility.

Travel: Travels domestically to and from multiple facilities or work-sites very occasionally. Overnight travel may be required for trainings on occasion.

Technical Experience: Minimum 2 years high volume Accounts Payable experience. Basic math skills and knowledge of accounting principles required. Use of personal computer, calculator, and 10-key and a working knowledge of Word and Excel required. Experience with ERP systems a plus. Accurate data entry skills with attention to detail and strong organizational, interpersonal, analytical and verbal/written communication skills required. Must be able to work independently, be detail oriented and organized while working with a high degree of accuracy.

Industry Experience: Preference for food processing or manufacturing organization.

Minimum Education: High school diploma or equivalent.

We value military experience and welcome veterans to join our team.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.