Part-Time Admissions Coordinator (20 hrs/wk)

Oakwood School; Los Angeles (CA); On-site; USD 39,000 - 47,000; Part time

Job summary

Oakwood School is seeking a Part Time Admission Assistant to support the 7-12 admission office at the North Hollywood campus. The role involves scheduling, clerical tasks, and coordinating communications among families, staff, and vendors.

Ideal applicants have strong organizational skills, confidentiality, and experience with Google Workspace and database systems. The position is 20 hours per week with a competitive hourly salary.

Qualifications

• Three or more years of administrative/office support experience.
• Bachelor’s degree preferred but not required.
• Detail oriented with excellent organizational skills.
• Extensive knowledge of Google Office Suite; database experience: Blackbaud preferred.
• Ability to manage multiple responsibilities simultaneously and prioritize.
• Excellent oral and written communication skills.
• Exceptional people skills and phone etiquette.

Responsibilities

• Respond to telephone and email inquiries, providing information on the school’s philosophy, curriculum, process, and policies.
• Schedule all applicant family interviews.
• Send calendar invites and digital applications to assigned faculty/staff interviewers.
• Manage admission team calendars.
• Update admission team calendar invites to reflect interviewer.
• Prepare and mail information for school admission on an on-going basis, including weekly inquiry packets.
• Proactively engage prospective families via phone and email to drive application completion and pipeline progress.
• Provide support with inputting applicant information into the applicant tracking sheet.
• As supplementary information and documents arrive, upload to the digital records and the application file.
• Prepare and send out correspondence, including cards, letters, and invitations as necessary.
• Welcome families who are coming for their interview.
• Participate in the preparation of materials and the arrangements for printing.
• Correspond daily with interested parties via phone, e-mail, and mail.
• Process incoming mail.
• Generate nametags and check-in materials for events.
• Assist with 7-12 grade applicant interviews.
• Assemble admission materials for fairs and school visits/presentations.
• Maintain and update welcome sign each morning.
• Restock lobby area with brochures, coffee station, snacks, and maintain overall appearance of the main area.
• Order office supplies.
• Update the security staff spreadsheet to reflect all visitors coming to campus.
• Assist with registration at evening/weekend admission events.
• Other special duties and projects as assigned.

Skills

Administrative experience

Bilingual: Spanish/English

Communication skills

Education

Bachelor’s degree preferred

Tools

Google Workspace

Blackbaud

Job description

Oakwood School is seeking a Part Time Admission Assistant to support the 7-12 admission office at the North Hollywood campus. The role involves scheduling, clerical tasks, and coordinating communications among families, staff, and vendors.

Ideal applicants have strong organizational skills, confidentiality, and experience with Google Workspace and database systems. The position is 20 hours per week with a competitive hourly salary.