Onsite Part-Time Admissions Coordinator

The Center for Early Education; Los Angeles (CA); On-site; USD 25,000 - 33,000; Part time

Job summary

The Center for Early Education in Los Angeles is seeking a part-time Admissions Support Assistant to join our team. This in-person role requires 20-25 hours per week during the school year, with attendance on-site essential for daily operations and safety.

You will handle inquiries, maintain the admissions database, assist with tours and events, and support communications with applicant families. A Bachelor’s degree and database experience are preferred.

Qualifications

• Minimum of a Bachelor's or higher degree in a related field.
• Experience with database management preferred.
• Experience in an administrative role in an independent school is preferred.

Responsibilities

• Represent the mission, core values, educational philosophy, and program of the school, maintaining clear boundaries and professionalism.
• Respond to general admissions inquiries, emails, and calls.
• Collaborate to maintain the admissions database, including updating and testing forms, checklists, calendars, and communications, and managing and ensuring the accuracy of data relating to inquiries, applicants, and incoming students.
• Process all online inquiries and applications and provide family support for account access.
• Create and maintain hard-copy applicant files.
• Track applicants throughout the admissions process and manage follow-up communication with applicants and sending schools to ensure file completion.
• Support departmental communications with applicant families, including editing emails, creating accurate (e)mailing lists, and creating templates through communication software.
• Schedule and support meetings, tours, interviews, and student appointments with applicant families through phone, email, and online scheduling tools.
• Partner on admissions event planning and provide event support.
• Pull data and support reporting on current and historical admissions trends.
• Regularly audit inventory of all admissions materials.
• Communicate respectfully, clearly, and honestly in verbal, electronic, and written form with parents, colleagues, and other constituencies, and maintain a sensitive, cooperative, and flexible demeanor in interactions.
• Positively contribute to the schoolwide community.
• Demonstrate professionalism through reliability, punctuality, and personal appearance and self-care, and maintain personal integrity and a respectful attitude in all relationships, and positively contribute to the school community.
• Provide for the physical safety of children through anticipation and removal of hazards, visual observation of children active or at rest, and by appropriately responding to injuries.
• Follow all personnel policies and the guidelines of the Emergency Response Plans, and take responsibility for students’ safety in an emergency situation or drill.

Skills

Customer service

Data entry

Organization

Communication

Education

Bachelor's degree or higher

Tools

Microsoft Office

Google Suite

Job description

The Center for Early Education in Los Angeles is seeking a part-time Admissions Support Assistant to join our team. This in-person role requires 20-25 hours per week during the school year, with attendance on-site essential for daily operations and safety.

You will handle inquiries, maintain the admissions database, assist with tours and events, and support communications with applicant families. A Bachelor’s degree and database experience are preferred.