Part-Time Administrative Support Specialist — Front Office & Scanning

Virginia-Department-of-Social-Service; Fredericksburg (VA); On-site; USD 29,000 - 32,000; Part time

Job summary

City of Fredericksburg is hiring a part-time Administrative Support Specialist II to provide essential clerical support for the Benefits team. The role focuses on front-office operations and scanning duties, with data entry, document handling, and customer interactions handled to high confidentiality standards.

Typical duties include mail processing, scheduling, and coordinating with department staff. Requires a high school diploma and background check; offers up to 15 hours/week at $21–$23/hr.

Qualifications

• High school diploma with related clerical experience or equivalent.
• Must pass criminal background check incl. Virginia Child Abuse and Neglect Registry.
• A valid Virginia driver’s license as per City requirements.

Responsibilities

• Provides information to staff and the public and may locate materials as needed.
• Enters and retrieves data from computer databases and processes documents.
• Assists department employees with various requests.
• Manages photocopying, faxing, scanning and filing of documents.
• Processes incoming mail and distributes outgoing mail.
• Performs routine clerical work including scheduling and handling correspondence.
• Operates office equipment and basic software used in the department.
• Interacts professionally with supervisor, staff, and external partners.
• Serves as backup for coworkers and performs related duties.

Skills

Administrative skills

Customer service

Clerical duties

Data entry

Office equipment knowledge

Communication skills

Education

High school diploma

Tools

Computer systems

VaCMS familiarity

Job description

City of Fredericksburg is hiring a part-time Administrative Support Specialist II to provide essential clerical support for the Benefits team. The role focuses on front-office operations and scanning duties, with data entry, document handling, and customer interactions handled to high confidentiality standards.

Typical duties include mail processing, scheduling, and coordinating with department staff. Requires a high school diploma and background check; offers up to 15 hours/week at $21–$23/hr.