Part-Time Administrative Support Assistant

Penn State Professional Personnel Development Center; University Park (TX); On-site; USD 21,000 - 32,000; Part time

Job summary

The Part-Time Administrative Support Assistant at Penn State Professional Personnel Development Center in Williamsport, PA will provide essential clerical support to PPDC staff on-site. The role involves answering phones, directing calls and visitors, organizing documents, maintaining records, and assisting with meeting scheduling and event logistics.

Daily duties include data entry, updating contact lists, assisting with registration and materials for workshops, and coordinating communication

Qualifications

• Experience in administrative support, clerical tasks, and data entry.
• Strong communication via phone, email, and in-person.
• Ability to schedule meetings, organize calendars, and support project coordination.
• Familiarity with basic office software (word processing, spreadsheets, email).
• Postsecondary coursework or experience in office administration or education is beneficial.

Responsibilities

• Answer phones, respond to routine inquiries, and direct calls and visitors.
• Prepare and organize documents, maintain files and records, and schedule meetings.
• Support workshop and training logistics and assist with registration and materials.
• Update contact lists and coordinate communication with partners and participants.
• Demonstrate reliability, attention to detail, and collaboration in an educational environment.

Skills

Administrative support

Phone etiquette

Executive assistance

Office software

Education

High school diploma or equivalent

Job description

Company Description

The Professional Personnel Development Center (PPDC) at Penn State University provides training and support for professionals in career and technical fields. Located within the College of Education, the PPDC focuses on advancing career and technical education across Pennsylvania. The center collaborates with schools, industry, and business partners to deliver workshops and training programs that strengthen the workforce. Team members contribute to initiatives that enhance professional skills, promote educational excellence, and support statewide workforce development efforts.

Role Description

The Part-Time Administrative Support Assistant will provide clerical and administrative support to PPDC staff in an on-site role located in Williamsport, PA. This full-time position includes tasks such as answering phones, responding to routine inquiries, and directing calls and visitors in a professional manner. The assistant will prepare and organize documents, maintain files and records, schedule meetings, and support workshop and training logistics. Daily responsibilities may also include data entry, updating contact lists, assisting with registration and materials for events, and coordinating communication with partners and participants. The role requires attention to detail, reliability, and the ability to work effectively in a collaborative educational environment.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills, including document preparation, filing, data entry, and basic recordkeeping.
• Candidates should possess excellent Phone Etiquette and Communication skills, including clear verbal communication, courteous customer service, and professional email correspondence.
• Candidates should possess Executive Administrative Assistance capabilities, such as scheduling meetings, organizing calendars, and supporting project coordination.
• Candidates should possess basic proficiency with office software (e.g., word processing, spreadsheets, email) and comfort learning institutional systems.
• Relevant qualifications include a high school diploma or equivalent; postsecondary coursework or experience in office administration or education is beneficial.
• Additional beneficial qualities include strong organizational skills, reliability, discretion in handling sensitive information, and the ability to work with diverse colleagues and stakeholders.