Accounts Receivable Associate

Penn State University; University Park (TX); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits

Job summary

Penn State University is seeking an Accounts Receivable Associate to manage invoicing, payment processing, reconciliations, and debt collection. The role supports efficient billing, accurate cash posting, and timely customer follow-up in a hybrid work setting.

Preferred candidates will have a degree in accounting or related field, strong Excel skills, and experience with SAP and SIMBA. The position includes a flexible work arrangement, with in-person meetings at least two days per week.

Qualifications

• GED or High School diploma with 2+ years relevant experience.
• Relevant education accepted in lieu of experience.

Responsibilities

• Create and maintain business partner information.
• Prepare invoices and credit memos for external business partners.
• Process billing efficiently and accurately; post payment receipts; record, review, and verify transactions and balances; prepare bank deposits.
• Reconcile general ledgers, credits, checks, advances, credit cards/Echecks and cash; audit GL accounts.
• Respond to customer inquiries; research, verify, and resolve concerns and discrepancies.
• Prepare accounts receivable periodic statements and reports; analyze trends.
• Investigate and track outstanding invoices; communicate and follow up on payments
• Ensure that all transactions comply with policies and procedures
• Answer and route phone calls

Skills

Analytical mindset

Strong communication

Strong organizational skills

Attention to detail

Customer service skills

Education

GED or High School Diploma with 2+ years of relevant experience

Tools

SAP

SIMBA

Excel

Job description

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Accounts Receivable Associate facilitates the accounts receivable lifecycle; ensures accurate and efficient invoicing, payment processing, reconciling, and collection efforts; adheres to defined processes and policies to resolve discrepancies and maintain financial documentation; identifies opportunities to optimize accounts receivable business processes.

Key Responsibilities

The successful candidate will:

• Create and maintain business partner information
• Prepare invoices and credit memos for external business partners
• Process billing efficiently and accurately; post payment receipts; record, review, and verify transaction and account balance; prepare and make bank deposits
• Reconcile general ledgers, credits, chargebacks, checks, advances, credit cards/Echecks and cash; audit GL accounts on a regular cadence
• Respond to customer inquiries; research, verify, and resolve concerns and discrepancies
• Prepare accounts receivable periodic statements and reports; prepare reports that help to analyze and summarize trends
• Investigate and track outstanding invoices, verify status of accounts, communicate and follow up regarding collection efforts and receipt of payments
• Ensure that all transactions are compliant with policies and procedures
• Answer and route phone calls

Preferred Qualifications

• Degree in Accounting, Finance, or related field
• Proficient in Microsoft Office Suite, particularly Excel
• Experience using SAP and SIMBA
• Strong organizational skills with exceptional attention to detail
• Analytically minded
• Strong communication and customer service skills

Additional Information

This position offers a flexible work arrangement that combines remote and on-campus work. This position requires to meet in person a minimum of two days a week and as required. Questions related to flexible work should be directed to the hiring manager during the interview process.

Minimum Education, Work Experience & Required Certifications

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; Relevant education accepted in lieu of experience Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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