Part-Time Research Specialist

Penn State University; Hershey (PA); On-site; USD 52,000 - 78,000; Full time

Job summary

Penn State University in Hershey, PA is seeking a research support professional to oversee research projects within a department, coordinating timelines, workflows among teams, sponsors, and external partners.

The role includes developing procedures, budget oversight, data collection plans, preparing grants and regulatory submissions (IRB/NIH), records management, and ensuring compliance with university policies and applicable regulations.

Qualifications

• Budgets oversight and management for research projects.
• Regulatory compliance with IRB, NIH, ORA and HRPP requirements.
• Preparation and submission of grants, proposals, and related documents.
• Development of data collection plans and management practices.
• Coordination of workflows between research teams, sponsors and external partners.
• Documentation and records management for studies.

Responsibilities

• Develop operating procedures and workflow processes to keep projects on schedule and deliver reports.
• Coordinate meetings, trainings, and presentations among participants, teams, sponsors, and organizations; set agendas and lead training sessions.
• Develop recruitment and data collection plans including methods, goals, and evaluation procedures.
• Coordinate and create documentation for projects including procedures, data forms, clinical submissions, and manuals.
• Prepare regulatory compliance documents and maintain communications with IRB and other offices; liaise with regulatory agencies.

Skills

Budget management

IRB compliance

Grant proposal preparation

Data collection planning

Regulatory compliance

Stakeholder communication

Job description

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Job Description And Position Requirements

This research support position provides operational oversight for research projects and activities within a department including oversight of project timelines and deliverables; coordination of workflows between research teams, external organizations, and stakeholders; budget management; facilitation of data collection and management plans; preparation and submission of grants, proposals, and compliance documents; records management and documentation of studies; and ensures program compliance with government regulations, university policies, and institutional review board requirements.

• Develop operating procedures and workflow processes to ensure that the scope and direction of the project is on schedule; monitor project progress and deliverables; generate reports and deliver presentations to stakeholders
• Coordinate meetings, trainings, and presentations between participants, research teams, sponsors, and internal or external organizations; create agendas for meetings and conduct training sessions
• Develop recruitment and data collection plans including methods, tools, goals, and evaluation procedures
• Coordinate and create documentation for projects including operating procedures, data collection forms, templates, clinical trial submissions, and manuals
• Author, review, and submit regulatory compliance documents and maintain communications with internal and external entities (IRB, ORA, NIH, Clinical Trials Office and HRPP), maintain relationships with governmental or regulatory agencies, research organizations, and central University offices
• Direct the process for reviewing and approving new clinical trials
• Identify, communicate, and resolve project issues; recommend and implement solutions
• Manage and track budgets and resources to assure efforts align with project/study guidelines; process financial transactions in support of the project including travel, p-card, transfers, and budget realignments
• Track and document personnel and project certifications, training completion, and compliance records
• Coordinate award administrative tasks; assist researchers with proposal preparation and submissions

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines