Part-Time Administrative & Procurement Specialist

The University of Texas at Austin; Austin (TX); On-site; USD 23,000 - 28,000; Part time

Benefits offered by this job

Benefits package

Job summary

The University of Texas at Austin is seeking a part-time Business and Administrative Specialist to provide essential business and administrative services for the LBJ School of Public Affairs. The role is 20 hours per week and benefits eligible, with a competitive package from UT Austin.

Responsibilities include handling request tickets, creating purchase orders, processing procurement requests, and coordinating with vendors. Strong MS Office skills and discretion are required.

Qualifications

• High School Graduation or GED.
• Administrative experience including one year at either the Administrative Assistant or Administrative Associate level.
• Excellent written and verbal communication skills.
• Professional demeanor.
• Ability to work with confidential information with tact and discretion.
• Strong experience with Microsoft Office including Word, Excel and Outlook.
• Demonstrated accuracy and attention to detail, organizational abilities, and work prioritization skills.
• Demonstrated ability to work in a dynamic team environment with competing deadlines and regular interruptions.
• Ability to follow directions, problem solve, make decisions, and complete tasks on time with minimal supervision.
• Customer service orientation.

Responsibilities

• Receive request tickets and route or take action as appropriate.
• Create Purchase Orders and payment vouchers.
• Process procurement requests for goods and services for assigned units. Receive and analyze procurement request tickets. Determine and execute appropriate method of procurement. Obtain quotes as needed. Follow up on incomplete purchases or undelivered items. Order supplies. Coordinate vendor set up.
• Other duties as assigned.

Skills

Administrative experience

Microsoft Office

Communication skills

Attention to detail

Confidential information handling

Customer service orientation

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The University of Texas at Austin is seeking a part-time Business and Administrative Specialist to provide essential business and administrative services for the LBJ School of Public Affairs. The role is 20 hours per week and benefits eligible, with a competitive package from UT Austin.

Responsibilities include handling request tickets, creating purchase orders, processing procurement requests, and coordinating with vendors. Strong MS Office skills and discretion are required.